[rpd] A question for the PDWG

[Dewole Ajao]

Thanks, Noah and Alain for putting this together. I just read your update. I will respond in the appropriate thread shortly. 

Regards, 
Dewole. 


From: "Noah" <noah at neo.co.tz> 
To: "dewole" <dewole at forum.org.ng> 
Cc: "rpd" <rpd at afrinic.net> 
Sent: Tuesday, May 24, 2022 4:16:08 PM 
Subject: Re: [rpd] A question for the PDWG 


Hi Dewole, 

On Tue, 24 May 2022, 16:41 Dewole Ajao via RPD, < [ mailto:rpd at afrinic.net | rpd at afrinic.net ] > wrote: 




So that it does not remain a matter that is open to translation as I have done above, is anyone willing to contribute very simple policy text that puts the process of selecting PDWG leadership in the hands of resource members? 




Please have a look at the PDWG Guidelines Draft Proposal link and let the WG know your thoughts? 

[ https://lists.afrinic.net/pipermail/rpd/2022/014292.html | https://lists.afrinic.net/pipermail/rpd/2022/014292.html ] 

I have extracted the Co-chair appointment part of the DPP for your reference. 


------------ 

*3.3.3. Appointment of PDWG Co-chairs * 
The working group appoints two co-chairs for a two-years term. Co-chairs’ 
appointments occur in alternate years for each seat (seat1 and seat2). 
The working group makes decisions by consensus and shall also appoint 
co-chairs by consensus. Elections should be used as a last resort solution. 
The appointment for each seat follows the following process: 

At least 60 days before the Public Policy Meeting, AFRINIC staff send a 
call for nominations to the policy development mailing list. The call will 
contain: 

- Details of the co-chair position to be filled (seat1 or seat2) 
- Details of the duties of the position. 
- The closing date for nominations; 30 days from the date of the call. 

Any natural person residing in a country from the AFRINIC service region is 
allowed to volunteer. 

Volunteers make themselves known by introducing themselves (short biography 
and motivation) as a candidate on the working group mailing list. 

[ Candidates for the co-chair’s position should be known as an active 
participant on the working group mailing list with good experience with the 
AFRINIC policy development processes which are readily learned by active 
participation in the working group and especially by serving as document 
editor or author. 

They must have attended at least four (4) meetings of the last six (6) 
Public Policy Meetings of which one must be in person. The six meetings are 
the six most recent meetings that ended prior to the date on which the 
solicitation for volunteers is submitted on resources policy discussions 
list.] 

If at least one nomination is received by the closing date, the appointment 
process starts. The appointment must be held at the upcoming Public Policy 
Meeting as the first item on the agenda. Those present at the session, 
either in person or remotely, will determine by consensus among the 
candidates who shall take the available position. The remaining chair will 
determine whether consensus has been reached. If the working group finds 
itself without a co-chair, AFRINIC CEO will lead the consensus process. 

If only one candidate is being evaluated, the lack of consensus must 
declare the seat vacant. The board of directors shall appoint interim 
co-chair within two weeks after the PPM. The Interim co-chair will act up 
to the appointment of the new co-chair. 

If no consensus can be reached and more than one candidate is being 
evaluated, then an online secret ballot to appoint the new co-chair will be 
held within two weeks after the PPM. The secret ballot shall be opened to 
past PDPWG co-chairs, past board of directors chairs and past CEOs who 
completed at least one term and have not been recalled. Those who served in 
multiple positions shall have one vote. Votes and counting shall be 
conducted using a ranked preferential voting method otherwise known as IRV. 
The winner of the secret ballot will become the new co-chair. 

In the unlikely event that after all the rounds of counting of the vote, 
there is a tie between the two (2) most ranked candidates, they shall be 
asked to select one among them to serve the term by consensus. The seat 
shall be declared vacant in case of failure of agreement between the last 
two. 

If the secret ballot cannot be held, the seat is declared vacant. The board 
of directors shall appoint interim co-chairs(s). The Interim co-chair(s) 
will act up to the appointment of the new co-chair(s). 

Exit of co-chair includes a handover period and an expectation that the 
sitting chair follows proposals, which have already reached consensus, to 
the completion of their PDP cycle. 

------- 


Cheers 
Noah 

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