<html><body><div style="font-family: arial, helvetica, sans-serif; font-size: 12pt; color: #000000"><div>Thanks, Noah and Alain for putting this together. <!--StartFragment--><span style="color: #000000; font-family: arial, helvetica, sans-serif; font-size: 16px; font-style: normal; font-variant-ligatures: normal; font-variant-caps: normal; font-weight: 400; letter-spacing: normal; orphans: 2; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; widows: 2; word-spacing: 0px; -webkit-text-stroke-width: 0px; background-color: #ffffff; text-decoration-thickness: initial; text-decoration-style: initial; text-decoration-color: initial; display: inline !important; float: none;" data-mce-style="color: #000000; font-family: arial, helvetica, sans-serif; font-size: 16px; font-style: normal; font-variant-ligatures: normal; font-variant-caps: normal; font-weight: 400; letter-spacing: normal; orphans: 2; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; widows: 2; word-spacing: 0px; -webkit-text-stroke-width: 0px; background-color: #ffffff; text-decoration-thickness: initial; text-decoration-style: initial; text-decoration-color: initial; display: inline !important; float: none;"><span> </span>I just read your update. </span><span style="font-size: 12pt;">I will respond in the appropriate thread shortly. </span></div><div><span style="font-size: 12pt;"><br data-mce-bogus="1"></span></div><div><span style="font-size: 12pt;">Regards,</span></div><div><span style="font-size: 12pt;">Dewole.</span></div><div><br></div><hr id="zwchr" data-marker="__DIVIDER__"><div data-marker="__HEADERS__"><b>From: </b>"Noah" <noah@neo.co.tz><br><b>To: </b>"dewole" <dewole@forum.org.ng><br><b>Cc: </b>"rpd" <rpd@afrinic.net><br><b>Sent: </b>Tuesday, May 24, 2022 4:16:08 PM<br><b>Subject: </b>Re: [rpd] A question for the PDWG<br></div><div><br></div><div data-marker="__QUOTED_TEXT__"><div dir="auto"><br>Hi Dewole,<div dir="auto"><br><div class="gmail_quote" dir="auto"><div dir="ltr" class="gmail_attr">On Tue, 24 May 2022, 16:41 Dewole Ajao via RPD, <<a href="mailto:rpd@afrinic.net" rel="noreferrer nofollow noopener noreferrer" target="_blank">rpd@afrinic.net</a>> wrote:<br></div><blockquote class="gmail_quote" style="margin:0 0 0 0.8ex;border-left:1px #ccc solid;padding-left:1ex"><div><div style="font-family:'arial' , 'helvetica' , sans-serif;font-size:12pt;color:#000000"> <div style="color:#000000;font-family:'arial' , 'helvetica' , sans-serif;font-size:16px;font-style:normal;font-weight:400;letter-spacing:normal;text-indent:0px;text-transform:none;white-space:normal;word-spacing:0px" dir="auto"><br></div><div style="color:#000000;font-family:'arial' , 'helvetica' , sans-serif;font-size:16px;font-style:normal;font-weight:400;letter-spacing:normal;text-indent:0px;text-transform:none;white-space:normal;word-spacing:0px" dir="auto"><div>So that it does not remain a matter that is open to translation as I have done above, is anyone willing to contribute very simple policy text that puts the process of selecting PDWG leadership in the hands of resource members?</div></div></div></div></blockquote></div><div dir="auto"><br></div><div dir="auto">Please have a look at the PDWG Guidelines Draft Proposal link and let the WG know your thoughts?</div><div dir="auto"><br></div><div dir="auto"><a href="https://lists.afrinic.net/pipermail/rpd/2022/014292.html" rel="noreferrer nofollow noopener noreferrer" target="_blank">https://lists.afrinic.net/pipermail/rpd/2022/014292.html</a></div><div dir="auto"><br></div><div dir="auto">I have extracted the Co-chair appointment part of the DPP for your reference.</div><div dir="auto"><br></div><div dir="auto"><br></div><div dir="auto">------------</div><div dir="auto"><br></div><div dir="auto">*3.3.3. Appointment of PDWG Co-chairs *</div><div dir="auto">The working group appoints two co-chairs for a two-years term. Co-chairs’</div><div dir="auto">appointments occur in alternate years for each seat (seat1 and seat2).</div><div dir="auto">The working group makes decisions by consensus and shall also appoint</div><div dir="auto">co-chairs by consensus. Elections should be used as a last resort solution.</div><div dir="auto">The appointment for each seat follows the following process:</div><div dir="auto"><br></div><div dir="auto">At least 60 days before the Public Policy Meeting, AFRINIC staff send a</div><div dir="auto">call for nominations to the policy development mailing list. The call will</div><div dir="auto">contain:</div><div dir="auto"><br></div><div dir="auto"> - Details of the co-chair position to be filled (seat1 or seat2)</div><div dir="auto"> - Details of the duties of the position.</div><div dir="auto"> - The closing date for nominations; 30 days from the date of the call.</div><div dir="auto"><br></div><div dir="auto">Any natural person residing in a country from the AFRINIC service region is</div><div dir="auto">allowed to volunteer.</div><div dir="auto"><br></div><div dir="auto">Volunteers make themselves known by introducing themselves (short biography</div><div dir="auto">and motivation) as a candidate on the working group mailing list.</div><div dir="auto"><br></div><div dir="auto">[ Candidates for the co-chair’s position should be known as an active</div><div dir="auto">participant on the working group mailing list with good experience with the</div><div dir="auto">AFRINIC policy development processes which are readily learned by active</div><div dir="auto">participation in the working group and especially by serving as document</div><div dir="auto">editor or author.</div><div dir="auto"><br></div><div dir="auto">They must have attended at least four (4) meetings of the last six (6)</div><div dir="auto">Public Policy Meetings of which one must be in person. The six meetings are</div><div dir="auto">the six most recent meetings that ended prior to the date on which the</div><div dir="auto">solicitation for volunteers is submitted on resources policy discussions</div><div dir="auto">list.]</div><div dir="auto"><br></div><div dir="auto">If at least one nomination is received by the closing date, the appointment</div><div dir="auto">process starts. The appointment must be held at the upcoming Public Policy</div><div dir="auto">Meeting as the first item on the agenda. Those present at the session,</div><div dir="auto">either in person or remotely, will determine by consensus among the</div><div dir="auto">candidates who shall take the available position. The remaining chair will</div><div dir="auto">determine whether consensus has been reached. If the working group finds</div><div dir="auto">itself without a co-chair, AFRINIC CEO will lead the consensus process.</div><div dir="auto"><br></div><div dir="auto">If only one candidate is being evaluated, the lack of consensus must</div><div dir="auto">declare the seat vacant. The board of directors shall appoint interim</div><div dir="auto">co-chair within two weeks after the PPM. The Interim co-chair will act up</div><div dir="auto">to the appointment of the new co-chair.</div><div dir="auto"><br></div><div dir="auto">If no consensus can be reached and more than one candidate is being</div><div dir="auto">evaluated, then an online secret ballot to appoint the new co-chair will be</div><div dir="auto">held within two weeks after the PPM. The secret ballot shall be opened to</div><div dir="auto">past PDPWG co-chairs, past board of directors chairs and past CEOs who</div><div dir="auto">completed at least one term and have not been recalled. Those who served in</div><div dir="auto">multiple positions shall have one vote. Votes and counting shall be</div><div dir="auto">conducted using a ranked preferential voting method otherwise known as IRV.</div><div dir="auto">The winner of the secret ballot will become the new co-chair.</div><div dir="auto"><br></div><div dir="auto">In the unlikely event that after all the rounds of counting of the vote,</div><div dir="auto">there is a tie between the two (2) most ranked candidates, they shall be</div><div dir="auto">asked to select one among them to serve the term by consensus. The seat</div><div dir="auto">shall be declared vacant in case of failure of agreement between the last</div><div dir="auto">two.</div><div dir="auto"><br></div><div dir="auto">If the secret ballot cannot be held, the seat is declared vacant. The board</div><div dir="auto">of directors shall appoint interim co-chairs(s). The Interim co-chair(s)</div><div dir="auto">will act up to the appointment of the new co-chair(s).</div><div dir="auto"><br></div><div dir="auto">Exit of co-chair includes a handover period and an expectation that the</div><div dir="auto">sitting chair follows proposals, which have already reached consensus, to</div><div dir="auto">the completion of their PDP cycle.</div><div dir="auto"><br></div><div dir="auto">-------</div><div dir="auto"><br></div><div dir="auto"><br></div><div dir="auto">Cheers</div><div dir="auto">Noah</div></div></div><br></div></div></body></html>