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[rpd] A question for the PDWG

Noah noah at
Tue May 24 15:16:08 UTC 2022

Hi Dewole,

On Tue, 24 May 2022, 16:41 Dewole Ajao via RPD, <rpd at> wrote:

> So that it does not remain a matter that is open to translation as I have
> done above, is anyone willing to contribute very simple policy text that
> puts the process of selecting PDWG leadership in the hands of resource
> members?

Please have a look at the PDWG Guidelines Draft Proposal link and let the
WG know your thoughts?

I have extracted the Co-chair appointment part of the DPP for your


*3.3.3. Appointment of PDWG Co-chairs *
The working group appoints two co-chairs for a two-years term. Co-chairs’
appointments occur in alternate years for each seat (seat1 and seat2).
The working group makes decisions by consensus and shall also appoint
co-chairs by consensus. Elections should be used as a last resort solution.
The appointment for each seat follows the following process:

At least 60 days before the Public Policy Meeting, AFRINIC staff send a
call for nominations to the policy development mailing list. The call will

   - Details of the co-chair position to be filled (seat1 or seat2)
   - Details of the duties of the position.
   - The closing date for nominations; 30 days from the date of the call.

Any natural person residing in a country from the AFRINIC service region is
allowed to volunteer.

Volunteers make themselves known by introducing themselves (short biography
and motivation) as a candidate on the working group mailing list.

[ Candidates for the co-chair’s position should be known as an active
participant on the working group mailing list with good experience with the
AFRINIC policy development processes which are readily learned by active
participation in the working group and especially by serving as document
editor or author.

They must have attended at least four (4) meetings of the last six (6)
Public Policy Meetings of which one must be in person. The six meetings are
the six most recent meetings that ended prior to the date on which the
solicitation for volunteers is submitted on resources policy discussions

If at least one nomination is received by the closing date, the appointment
process starts. The appointment must be held at the upcoming Public Policy
Meeting as the first item on the agenda. Those present at the session,
either in person or remotely, will determine by consensus among the
candidates who shall take the available position. The remaining chair will
determine whether consensus has been reached. If the working group finds
itself without a co-chair, AFRINIC CEO will lead the consensus process.

If only one candidate is being evaluated, the lack of consensus must
declare the seat vacant. The board of directors shall appoint interim
co-chair within two weeks after the PPM. The Interim co-chair will act up
to the appointment of the new co-chair.

If no consensus can be reached and more than one candidate is being
evaluated, then an online secret ballot to appoint the new co-chair will be
held within two weeks after the PPM. The secret ballot shall be opened to
past PDPWG co-chairs, past board of directors chairs and past CEOs who
completed at least one term and have not been recalled. Those who served in
multiple positions shall have one vote. Votes and counting shall be
conducted using a ranked preferential voting method otherwise known as IRV.
The winner of the secret ballot will become the new co-chair.

In the unlikely event that after all the rounds of counting of the vote,
there is a tie between the two (2) most ranked candidates, they shall be
asked to select one among them to serve the term by consensus. The seat
shall be declared vacant in case of failure of agreement between the last

If the secret ballot cannot be held, the seat is declared vacant. The board
of directors shall appoint interim co-chairs(s). The Interim co-chair(s)
will act up to the appointment of the new co-chair(s).

Exit of co-chair includes a handover period and an expectation that the
sitting chair follows proposals, which have already reached consensus, to
the completion of their PDP cycle.


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