[rpd] timing for impact analysis

[Owen DeLong]

> On Jul 9, 2019, at 02:11 , Komi Elitcha <kmw.elitcha at gmail.com> wrote:

> 

> Hi Jordi,

> 

>> On Jul 8, 2019, at 8:53 PM, JORDI PALET MARTINEZ via RPD <rpd at afrinic.net <mailto:rpd at afrinic.net>> wrote:

>> 

>> Hi Komi,

>> 

>> Because the staff has accepted that, as a modification for their existing operational process, then it means this part of the PDP-Bis is not needed (right now).

> 

> It is always good for staff operational process to be improved, but We should not change PDP via staff…


Nor should we seek to change staff operational practice via the PDP.

In this case, what we have is a staff operational practice which is currently defined in the PDP to be triggered by request of the co-chairs.

In reality, it shouldn’t necessarily be specified in the PDP and staff should be free to modify their operational practice as needed to meet the needs of the community.

They have graciously offered to do so in this case and I think we should thank them rather than try to turn it into a rallying cry for a particular policy agenda with a much larger scope.



>> If we reach at some point, consensus on the PDP-bis, we can include it, but what we tried to avoid is a small policy proposal, just to change that part of the existing PDP/process.

> 

> Try to change that part of the existing PDP  and you will see the bigger problem.

> 

> Following section 3.4.1 below, proposals can be and have been  submitted and presented at PPM just in the time frame of the  four weeks. This challenges the proposed 4 weeks for staff analysis for new proposal and "large change". Same applies for the 2 weeks for "small change" as proposal can be updated up to one week before PPM according to a section 3.4.2

> 

> {

> 	3.4.1 Draft Policy Proposal 

> 

> 	 The draft policy shall be available for review for at least four weeks before the next Public Policy 		Meeting. The author(s) shall make the necessary changes to the draft policy according to the feedback received. The Working Group Chair(s) may request AFRINIC to provide an analysis (technical, financial, legal or other), of the impact of the draft policy proposal. 

> 

> 

> 	 3.4.2 Public Policy Meeting 

> 

> 	The draft policy is placed on the agenda of an open public policy meeting. The agenda of the meeting shall be announced on the Resource Policy Discussion mailing list at least two weeks prior to the meeting. No change can be made to a draft policy within one week of the meeting. This is so that a stable version of the draft policy can be considered at the meeting.

> 

> }

> These reasons plus several others mentionned motivated the PDP-BIS  initiative for a complete  solution.

> 


This is not particularly difficult to solve. 3.4.1 states “at least”. It doesn’t state that the proposal is entitled to be evaluated for consensus if it is available 4 weeks and 1 day before the meeting.

I agree that it would be good to update 3.4.1 and 3.4.2 to provide better timeframes (I suggest an 8 week period in 3.4.1 and a 5 week freeze for changes other than those to address the impact analysis or changes of a strictly “editorial” nature.).

By “editorial” nature, I mean changes which do not alter the intended meaning of the proposal, but correct typographical, syntax, grammatical, or other minor errors or provide a clearer/cleaner expression of the same concept.

For example:

Changing a proposal from:
	“Transfer recipient must provide AfriNIC with a pair of Orange Socks and a pair of Blue Socks before staff will complete the transfer process.”

to:

	“Transfer recipient must provide AfriNIC with a  green sweater and a red vest before staff will complete the transfer process.”

Would _NOT_ be editorial. It changes the meaning of the proposal.

OTOH, changing a proposal from:

	“Transfer repnt must provide ANIC with a pair of Orange Socks and a Pair of blue socks before staff will compete the transfr prcs.”

to:

	“Transfer recipient must provide AfriNIC with a pair of orange socks and a pair of blue socks before staff will complete the transfer process.”
or even:
	“Recipient must provide the following garments to AfriNIC prior to completion of the transfer:
		a pair of orange socks
		a pair of blue socks”

Would be considered editorial. They don’t change the actual meaning or intent of the proposal, they merely clarify the same meaning and/or correct errors.

IMHO, substantive changes to address concerns raised in the impact analysis need to be allowed at least for some time after the analysis is received and should be actively discussed by the community in that process. Perhaps a 1 week freeze for those prior to the meeting?

I would suggest that this change should be made independent of the PDP-BIS proposal because I think it has a much greater chance of achieving consensus rapidly without getting mired in the variety of other problems that exist in the PDP-BIS proposal.


> 

>> 

>> I still believe that the PDP-bis is creating such level of complexity, that will play against the increase of the community participation, which is, in my opinion, the main goal for all of us right now.

> 

> What will increase participation is a clear and well documented multi steps  PDP led by experienced chairs, who make sure every views are heard in a less aggressive and well moderated  working group, where  cultural and linguistic diversity are promoted, issues and objections  are tracked, addressed and resolved.

> Such PDP will attract participation and produce good policies and  contribute to the education  of the community.


Agreed…


> That is what PDP-BIS  is about


I think it misses that mark in a number of ways.

Owen


> 

> 

> - Komi

> 

>> 

>> Regards,

>> Jordi

>> @jordipalet

>> 

>> 

>> 

>> El 8/7/19 22:09, "Komi Elitcha" <kmw.elitcha at gmail.com> escribió:

>> 

>>   Jordi,

>> 

>>   Current PDP states that chairs  may  request an analysis of the impact on  draft policy proposals being discussed.

>>   Decision to have an analysis is to be made by chairs or through the chairs and is not  mandatory.

>> 

>>   PDP-BIS  addresses the issue by imposing AFRINIC ltd analysis  on proposals which mature and qualify to move to review phase  after passing  respectively  the adoption and the discussion phases.

>> 

>>   So it solves the issue of automatic analysis for each revision of proposals under discussion and the related timeframe 

>> 

>>   - Komi

>> 

>> 

>>> On Jul 5, 2019, at 8:54 PM, JORDI PALET MARTINEZ via RPD <rpd at afrinic.net> wrote:

>>> 

>>> Hi all,

>>> 

>>> Since we got the idea from Sylvain to fix the impact analysis timing (he almost convinced me that we need a policy proposal for that).

>>> 

>>> So, before sending a formal policy proposal, I've exchanged emails with the staff about that, and we discussed that being an operational issue, it may be not necessary to have a policy proposal, but instead an operational process update.

>>> 

>>> Note that I'm sending this to the list, as agreed with the staff, in order to ensure that we make it transparent for the community, as this is clearly a benefit for all:

>>> 

>>> My proposal to the staff:

>>> 

>>> Could you amend your actual procedure for the impact analysis in such way that state something in the line of "the staff will provide the impact analysis for new policy proposals in 4 weeks. For new versions of existing policy proposals, which already have an impact analysis, we will aim for providing it in a maximum of 2 weeks. In some cases, it may take longer, however, we will aim to have the full impact analysis or at least some draft of it, 10 days before each policy meeting."

>>> 

>>> I think Ernest want to suggest a small tweak on that text, but I think it should be ok and we avoid a policy proposal and a long discussion and make a better use of the time for all the participants for more complex problems.

>>> 

>>> Thanks!

>>> 

>>> Regards,

>>> Jordi

>>> @jordipalet

>>> 

>>> 

>>> 

>>> 

>>> 

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