[rpd] Secretariat PDWG

[Taiwo Oye]

Hi all,
I think I am in support of the online voting system  It is a System that has most recently been used and to a certain point, was effective (at least there was little or no debate on the validity of the result). 
The area in which I am still very much concerned about is setting unrealistic criteria which disenfranchises LEGITIMATE voters. 
Some examples include: Criteria that limits new members (who are not so new anymore as the last voting benchmark was one year ago). Some of which as we can evidently see have been quite active in the group. Or a criteria that prevents passive knowledgeable members Who watch from the background or leave the mailing list from time to time because of the constant back and forth.
These voices deserve to be heard in the voting process and their votes should count. 

Kind regards
Taiwo




> On Feb 26, 2021, at 17:18, Fernando Frediani <fhfrediani at gmail.com> wrote:

> 

> 

> Hello Madhvi

> Thanks for the details and for the work staff is doing about it.

> 

> I want to mention just 2 points about the below:

> 

> 1 - In the case of online elections 84 days seems like an eternity. Could not all these timeline periods be improved be reduced to a maximum of 30 to 45 days ? 

> For example D+30 for Candidate Nomination Period seems too long. Also 14 days for voting is also too long. 1 week should be more than enough.

> 

> 2 - We MUST find a way to be able to have one person - one vote. This is fundamental to avoid the PDGW be taken over by certain specific interests that would have the means to have fake people to vote twice or more, so we have to have how to guarantee that not only one person - one vote, but that those who truly participate can vote, not just anyone that was able to subscribe to the list recently.

> 

> Regards

> Fernando

> 

> On 26/02/2021 11:09, Madhvi Gokool wrote:

>>  Dear Colleagues,

>> 

>> AFRINIC hereby submits its assessment in regard to the implementation of the two options for the selection of the co-chairs.

>> 

>> Contextual background:

>> 

>> At the outset, we find it appropriate to inform the PDWG that the present situation involves a casual vacancy that  results from the outcome of the report of the Recall Committee. This is not a normal vacancy whereby a Co-Chair would have served his full term. In this respect, whoever will be replacing the specific outgoing Co-Chair will only be selected to serve the remaining term of that recalled Co-Chair according to Section 3.3 of the CPM.

>> 

>> 

>> Option 1: Co-chair selection by the PDWG based on an online election

>>  

>> In the event that the PDWG decides to hold an election for the purposes of filling up the casual vacancy left by the recalled Co-Chairs, the earliest date to hold the election will be 84 days as from the date of the Call for Candidates made by the NomCom.

>> 

>> ELECTION TIMELINE 

>> 

>> Consensus for holding online election  reached by PDWG

>> Start Date - D : Call for candidates by Nomcom

>> D+30 :  Close Candidate Nomination Period

>> D+44 : Prepare and send final candidate slate to staff for publication

>> D+45 :  Staff Publication of final candidate Slate 

>> D+46 :  Announcement of Final candidate slate & opening of public comments period{2 weeks}

>> D+60 :  Opening of registration for PDP Co-Chair election

>> D+69 :  Closing of registration for PDP Co-Chair election

>> D+71 :  Open Electronic Voting for PDP Co-Chair election

>> D+84 : Close Electronic Voting for PDP Co-Chair election

>> D+84 :  Announcement of results

>> 

>> 

>>  

>> 

>> 

>> B. PROPOSED ELECTION TIMELINE (amended from above  but subject to NomCom’s agreement).  It is a contracted timeline taking into consideration the urgency of the PDP situation

>> 

>> Consensus for holding online election  reached by PDWG

>> Start Date - D :  Call for candidates by NomCom

>> D+14 : Close Candidate Nomination Period

>> D+29 :  Prepare and send final candidate slate to staff for publication

>> D+31 : Staff Publication of final candidate Slate & candidate information comment pages

>> D+32 : Announcement of Final candidate slate & opening of public comments period {1 week - close of comment period 13-Apr-21}

>> D+32 Opening of registration for PDP Co-Chair election

>> D+38 :  Closing of registration for PDP Co-Chair election

>> D+40 :  Open Electronic Voting for PDP Co-Chair election

>> D+47 :   Close Electronic Voting for PDP Co-Chair election

>> D+47 :   Announcement of results

>> 

>> 

>> Option 2: Co-Chair selection by the PDWG based on a consensus approach 

>> 

>> In the event that the PDWG decides to fill the casual vacancy left through a consensus approach, the PDWG may request the Secretariat to act as a facilitator to enable the PDWG to proceed ahead.

>> 

>> The designated facilitator will then open a Call for Volunteer with defined criteria which may be kept open for 24 - 72 hours for receiving interested candidates.

>> 

>> At this stage, it is important to recall that Section 3.3 of the CPM provides, inter-alia, as follows: “If the Working Group Chair is unable to serve his or her full term, the Working Group may select a replacement to serve the remainder of the term”.  This means that the Call for Volunteer will clearly specify for the post for which an interested candidate will be submitting his/her nomination.

>> 

>> Upon closure of the  Call for Volunteer, the designated facilitator will publish the list of nominees on the rpd mailing list and thereafter, the PDWG will be invited to find consensus amongst themselves in terms of selecting the replacing Co-Chairs. The PDWG may be allowed 48 hours to reach such consensus. The PDWG may also opt for a longer time-frame.

>> 

>> Staff Impact Analysis/Challenges

>> 

>> AFRINIC would like to highlight the following: 

>> 

>> 

>> If the above proposed calendar is approved, the earliest date for holding an election will be 47 days as from the date of the Call for Candidates made by the NomCom;  and this means that the PDP will remain at a standstill until any newly elected PDWG Co-Chairs takes office. The PDWG also needs to be mindful of the on-boarding period of the new co-chairs and the impact on the activities preceding the upcoming AFRINIC Public Policy Meeting in June 2021.

>> 

>> The online election option will not allow us to guarantee the “one person - one vote” principle even using the February 2020 cut-off date (Note: This is the voters’ register used for the PDWG Co-Chairs’ election 2020). Should this be a risk the PDWG is comfortable to accommodate, AFRINIC is ready to organise the election as per the final timeline which will need to be agreed upon between the PDWG, NomCom and Ecom.

>> 

>> For the online elections, the PDWG proposed two choices - traditional online voting and ranked voting. The election platform that AFRINIC will use to hold these elections support  both choices.

>> 

>> In addition, we have also observed a suggestion on the rpd mailing list  that similar to precedence  regarding the appointment of co-chairs in the past, the AFRINIC Board of Directors may step in and appoint interim co-chairs with community consensus. We will continue to closely monitor the list for any further development.

>> 

>> We look forward to your feedback.

>> 

>> Regards,

>> Madhvi

>> 

>> [1]    Section 3.3 states,  inter-alia, that “If the Working Group Chair is unable to serve his or her full term, the Working Group may select a replacement to serve the remainder of the term.” It is important to note that nowhere in Section 3.3 mention is made to the effect that  this selection shall be made through a full-fledged election process.  Doing so may be viewed as an attempt to vary the provisions of Section 3.3  of the CPM.

>> 

>> 

>> 

>> ------------------------------------------------------------------------------------------------------------------------------

>> 

>> Chers collègues,

>> 

>> L'AFRINIC soumet à présent son évaluation concernant l’implémentation des deux options pour la sélection des coprésidents.

>> 

>> Contexte :

>> 

>> D'emblée, il nous semble opportun d'informer le PDWG que la situation actuelle implique une vacance occasionnelle qui résulte des conclusions du rapport du comité de rappel. Il ne s'agit pas d'une vacance normale où un coprésident aurait accompli la totalité de son mandat. À cet égard, la personne qui remplacera le coprésident sortant ne sera choisie que pour le reste du mandat de ce coprésident rappelé, conformément à la Section 3.3 de la CPM.

>> 

>> 

>> Option 1 : Sélection des coprésidents par le PDWG sur la base d'une élection en ligne

>>  

>> Si le PDWG décide de tenir une élection afin de pourvoir le poste occasionnel laissé vacant par les coprésidents rappelés, la date la plus proche pour la tenue de l'élection sera de 84 jours à compter de la date de l'appel à candidatures lancé par le NomCom.

>> 

>> Option 2 : Sélection des coprésidents par le PDWG sur la base d'une approche consensuelle

>> 

>> Dans le cas où le PDWG décide de pourvoir le poste vacant occasionnel laissé par une approche consensuelle, le PDWG peut demander au Secrétariat d'agir en tant que facilitateur pour permettre au PDWG d'aller de l'avant.

>> 

>> Le facilitateur désigné ouvrira alors un appel à volontaires avec des critères définis qui pourra être maintenu ouvert pendant 24 -72 heures pour recevoir les candidats intéressés.

>> 

>> À ce stade, il est important de rappeler que la Section 3.3 de la CPM prévoit, entre autres, ce qui suit : "Si le président du groupe de travail n'est pas en mesure d'accomplir la totalité de son mandat, le groupe de travail peut choisir un remplaçant pour le reste du mandat".  Cela signifie que l'appel à volontaires précisera clairement le poste pour lequel un candidat intéressé présentera sa candidature.

>> 

>> À la clôture de l'appel à volontaires, le facilitateur désigné publiera la liste des candidats sur la liste de diffusion rpd et, par la suite, le groupe de travail sera invité à trouver un consensus entre eux en termes de sélection des coprésidents remplaçants. Le PDWG pourrait disposer de 48 heures pour parvenir à un tel consensus. Le PDWG peut également opter pour un délai plus long.

>> 

>> Analyse de l'impact sur le personnel / les défis

>> 

>> Si le calendrier proposé ci-dessus est approuvé, la date la plus proche pour la tenue d'une élection sera de 47 jours à compter de la date de l'appel à candidatures lancé par le NomCom, ce qui signifie que le PDP restera au point mort jusqu'à l'entrée en fonction de tout nouveau coprésident élu du PDWG. Le PDWG doit également tenir compte de la période d'intégration des nouveaux coprésidents et de l'impact sur les activités précédant la prochaine réunion de politique publique AFRINIC en juin 2021.

>> 

>> L'option d'élection en ligne ne nous permettra pas de garantir le principe "une personne - un vote" même en utilisant la date limite de février 2020 (Note : Il s'agit du registre des électeurs utilisé pour l'élection des coprésidents du PDWG en 2020). Si le PDWG est prêt à prendre ce risque, AFRINIC est prêt à organiser l'élection selon le calendrier final qui devra être convenu entre le PDWG, le NOMCOM et l'ECOM.

>> Pour les élections en ligne, le PDWG a proposé deux choix : le vote en ligne traditionnel et le vote par ordre de préférence. La plate-forme électorale que l'AFRINIC utilisera pour organiser ces élections soutient les deux choix.

>> 

>> 

>> En outre, nous avons également observé une suggestion sur la liste de diffusion rpd selon laquelle, à l'instar des antécédents concernant la nomination des coprésidents dans le passé, le conseil d'administration de l'AFRINIC pourrait intervenir et nommer des copresidents intérimaires avec un consensus communautaire. Nous continuerons à suivre de près la liste pour tout développement à venir.

>> 

>> Nous attendons vos commentaires avec impatience .

>> 

>> 

>> Cordialement,

>> 

>> Madhvi

>> 

>> La Section 3.3 stipule, entre autres, que "Si le président du groupe de travail n'est pas en mesure d'accomplir la totalité de son mandat, le groupe de travail peut choisir un remplaçant pour le reste du mandat". Il est important de noter que nulle part dans la Section 3.3 il n'est fait mention du fait que cette sélection doit être faite par un processus d'élection à part entière.  Faire cela peut être considéré comme une tentative de modifier les dispositions de la Section 3.3 de la CPM.

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