[rpd] ratified policies - something missing so they are in the agenda of the board?

[Madhvi Gokool]

Hello Jordi

I have attached the template to this email as per the request below. 

Please note that in a situation where we had two new incoming co-chairs
, to facilitate  their on-boarding &  maintain the consistency of the
ratification reports,  the template was based on a ratification report
that was shared with the AFRINIC Board by previous co-chairs. The
template therefore guides the co-chairs in implementing Section 3.4.4 of
the CPM.

https://lists.afrinic.net/pipermail/rpd/2019/009079.html
<https://lists.afrinic.net/pipermail/rpd/2019/009079.html>

Regards

Madhvi


On 10/02/2021 12:25 PM, JORDI PALET MARTINEZ wrote:

>

> Hi Madhvi,

>

>  

>

> Tks for your quick response and explanation.

>

>  

>

> I understand that the staff created a template, but it is not part of

> the PDP, and that is a modification of the PDP, that we all know,

> requires to be passed via a policy proposal.

>

>  

>

> The PDP indicate:

>

>  

>

> “3.4.4 Approval

>

> The Working Group Chair(s) shall recommend the draft policy to the

> AFRINIC Board of Directors for approval if it has the consensus of the

> Policy Development Working Group. The recommendation shall include a

> report of the discussions of the draft policy and feedback from the

> Last Call. The draft policy shall be ratified by the AFRINIC Board of

> Directors.”

>

>  

>

> Could that template be published (or attached to your response), so we

> all understand it?

>

>  

>

> From Paschal email (yesterday), I understand that the chairs sent

> their report to the board email.

>

>  

>

> The PDP doesn't state anything about timing, and it seems that the

> board complaining about some timing issues to the co-chairs. That will

> be a PDP violation.

>

>  

>

> Can you also forward to the community a copy of what the chairs sent

> to the board and the board response? There should be nothing secret

> there, but we are in a very anomalous situation if the board has

> rejected the report and the report was following the PDP.

>

>  

>

> I must repeat that the board can’t ask the co-chairs for something

> different (neither something else) that what the PDP describes,

> because that constitutes a policy violation.

>

>  

>

> I understand your wish to have an internal and “unitform” template,

> but that template, in my opinion is not a duty of the chairs, and

> instead of the staff assisting the chairs preparing it, it should be

> the staff “adding” that template to what was already sent by the

> chairs to the board.

>

>  

>

> We really need to know all the details and the real situation.

>

>  

>

> Thanks!

>

>  

>

> Regards,

>

> Jordi

>

> @jordipalet

>

>  

>

>  

>

>  

>

> El 10/2/21 5:28, "Madhvi Gokool" <madhvi at afrinic.net

> <mailto:madhvi at afrinic.net>> escribió:

>

>  

>

> Hello Jordi

>

> Your queries to staff  in email below refer.

>

> The co-chairs were made aware  of /that :-

>

> 1.       the template of the ratification report  to assist them with

> the function.

>

> 2.       each proposal that is sent for ratification needs its own

> report.

>

> 3.       they are responsible to send the ratification reports  to

> board at afrinic.net <mailto:board at afrinic.net> .

>

> 4.       The Policy Liaison assists them with the drafting, etc.

>

> Regards

>

> Madhvi

>

> On 09/02/2021 12:46 PM, JORDI PALET MARTINEZ via RPD wrote:

>

>     Questions for the staff:

>

>     a) There is an internal procedure for that?

>

>     b) Have the chairs got the relevant instructions?

>

>     c) Can you copy to the RPD list on a and b above?

>

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-- 
Madhvi Gokool
Senior IP Resources Specialist
AFRINIC Ltd.
t:  +230 403 5100 | f: +230 466 6758 | 
w: www.afrinic.net

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