[rpd] ratified policies - something missing so they are in the agenda of the board?

[Sunday Folayan]

Jodi,

See my responses inset:


On 2/10/21 10:26 AM, JORDI PALET MARTINEZ via RPD wrote:

>

> Hi Sunday,

>

> That’s why we need to see what the chairs have sent to the board and 

> the template.

>


For transparency sake, and in a Cc ... Not because you will want to edit 
or audit before it is sent.



> If the chairs didn’t used the template, but all the information that 

> the PDP indicates, was already in the email sent to the board, then 

> they chairs fulfilled his duty on this regard.

>


Correct!



> As I’ve already explained, I understand that the board, or AFRINIC, as 

> an organization, want to have a uniform way to have the policies sent 

> for ratification. That’s perfectly valid! However, that can’t impose 

> the community (and the chairs are part of that), new “duties”, or 

> alter the way they work according to the PDP.

>


If the Board make a request, and the WG Chairs and Staff have no problem 
meeting the request, and the request does not vary the PDP ... I think 
we need not fret about that.



> Otherwise, tomorrow, AFRINIC (or the board) can request something 

> else, and the next day something else, and so on, and all that can be 

> used (even if in good faith) to delay, or nullify the work of the 

> community.

>


Let us not be pre-emptive here. Let us wait till tomorrow, and another 
set of Co-Chairs, who will definitely chart their own course.



> It is not about micromanagement, there is a very simple way to get the 

> same and not impose it to the chairs or community:

>

>  1. Chairs send the report by email (plain text should be fine).

>  2. Staff prepares the template.

>  3. If staff believes something is missing, ask the chairs know.

>

> I will add to that, that all those emails should be copied to the 

> list, for transparency

>


Agreed, on the need for transparency.



> .

>

> (there are possible variations to this, but the point here is not to 

> imposse anything to the chairs that is not already clearly defined in 

> the PDP)

>


If the chairs choose to, why not? We once had a Co-chair produce a neat 
summary of pending discussions in a clear and useful tabular form. Quite 
appreciated. No one demanded it from subsequent Co-Chairs.



> This way the community is not enforced to any steps not depicted in 

> the PDP, but the AFRINIC organization/board can self-manage as much as 

> they wish.

>

> This is exactly what we got with the ToR of the AC, where the ToR is 

> modifying the PDP without following the PDP. At least section 5 of the 

> ToR are impossing steps and rules that aren’t part of the PDP and 

> never have been incorporated by consensus in the PDP.

>


And with the Section 5 of the ToR, no one agreed that the Board is right.


So ... Let us be careful in being critical of everything.


Sunday.



> Regards,

>

> Jordi

>

> @jordipalet

>

> El 10/2/21 10:15, "Sunday Folayan" <sfolayan at skannet.com 

> <mailto:sfolayan at skannet.com>> escribió:

>

> Jordi,

>

> Wait, Wait, wait:

>

> *"I understand that the staff created a template, but it is not part 

> of the PDP, and that is a modification of the PDP, that we all know, 

> requires to be passed via a policy proposal".*

>

> We are getting into unnecessary details. How can this be a violation 

> the PDP?

>

> For the avoidance of doubt, the PDP states:

>

> *“**3.4.4 Approval*

>

> *The Working Group Chair(s) shall recommend the draft policy to the 

> AFRINIC Board of Directors for approval if it has the consensus of the 

> Policy Development Working Group. The recommendation shall include a 

> report of the discussions of the draft policy and feedback from the 

> Last Call. The draft policy shall be ratified by the AFRINIC Board of 

> Directors.”*

>

> So, in there, you will see:

>

> 1. WG Chairs shall recommend ...

> 2. The recommendation shall include a report of discussions and 

> feedbacks from the last call.

>

> What is the better way to do this, than having a template for 

> consistency and tracking? That is purely operational! That the Staff 

> developed and shared this with the WG Chairs, is all towards 

> efficiency and smooth operations.

>

> I think we should focus more on goals and outcomes, instead of 

> micromanaging actions, such as insisting the WG chairs to first 

> request for approval from the PDWG that the want to email the Board.

>

> We need not spoil the broth with too much cooking please.

>

> Sunday.

>

> On 2/10/21 9:25 AM, JORDI PALET MARTINEZ via RPD wrote:

>

>     Hi Madhvi,

>

>     Tks for your quick response and explanation.

>

>     I understand that the staff created a template, but it is not part

>     of the PDP, and that is a modification of the PDP, that we all

>     know, requires to be passed via a policy proposal.

>

>     The PDP indicate:

>

>     “3.4.4 Approval

>

>     The Working Group Chair(s) shall recommend the draft policy to the

>     AFRINIC Board of Directors for approval if it has the consensus of

>     the Policy Development Working Group. The recommendation shall

>     include a report of the discussions of the draft policy and

>     feedback from the Last Call. The draft policy shall be ratified by

>     the AFRINIC Board of Directors.”

>

>     Could that template be published (or attached to your response),

>     so we all understand it?

>

>     >From Paschal email (yesterday), I understand that the chairs sent

>     their report to the board email.

>

>     The PDP doesn't state anything about timing, and it seems that the

>     board complaining about some timing issues to the co-chairs. That

>     will be a PDP violation.

>

>     Can you also forward to the community a copy of what the chairs

>     sent to the board and the board response? There should be nothing

>     secret there, but we are in a very anomalous situation if the

>     board has rejected the report and the report was following the PDP.

>

>     I must repeat that the board can’t ask the co-chairs for something

>     different (neither something else) that what the PDP describes,

>     because that constitutes a policy violation.

>

>     I understand your wish to have an internal and “unitform”

>     template, but that template, in my opinion is not a duty of the

>     chairs, and instead of the staff assisting the chairs preparing

>     it, it should be the staff “adding” that template to what was

>     already sent by the chairs to the board.

>

>     We really need to know all the details and the real situation.

>

>     Thanks!

>

>     Regards,

>

>     Jordi

>

>     @jordipalet

>

>     El 10/2/21 5:28, "Madhvi Gokool" <madhvi at afrinic.net

>     <mailto:madhvi at afrinic.net>> escribió:

>

>     Hello Jordi

>

>     Your queries to staff  in email below refer.

>

>     The co-chairs were made aware  of /that :-

>

>     1.the template of the ratification report  to assist them with the

>     function.

>

>     2.each proposal that is sent for ratification needs its own report.

>

>     3.they are responsible to send the ratification reports  to

>     board at afrinic.net <mailto:board at afrinic.net> .

>

>     4.The Policy Liaison assists them with the drafting, etc.

>

>     Regards

>

>     Madhvi

>

>     On 09/02/2021 12:46 PM, JORDI PALET MARTINEZ via RPD wrote:

>

>         Questions for the staff:

>

>         a) There is an internal procedure for that?

>

>         b) Have the chairs got the relevant instructions?

>

>         c) Can you copy to the RPD list on a and b above?

>

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