[rpd] ratified policies - something missing so they are in the agenda of the board?

[Sunday Folayan]

Jordi,

Wait, Wait, wait:

*"I understand that the staff created a template, but it is not part of 
the PDP, and that is a modification of the PDP, that we all know, 
requires to be passed via a policy proposal".*

We are getting into unnecessary details. How can this be a violation the 
PDP?

For the avoidance of doubt, the PDP states:

*“**3.4.4 Approval*

*The Working Group Chair(s) shall recommend the draft policy to the 
AFRINIC Board of Directors for approval if it has the consensus of the 
Policy Development Working Group. The recommendation shall include a 
report of the discussions of the draft policy and feedback from the Last 
Call. The draft policy shall be ratified by the AFRINIC Board of 
Directors.”*

So, in there, you will see:

1. WG Chairs shall recommend ...
2. The recommendation shall include a report of discussions and 
feedbacks from the last call.

What is the better way to do this, than having a template for 
consistency and tracking? That is purely operational! That the Staff 
developed and shared this with the WG Chairs, is all towards efficiency 
and smooth operations.

I think we should focus more on goals and outcomes, instead of 
micromanaging actions, such as insisting the WG chairs to first request 
for approval from the PDWG that the want to email the Board.

We need not spoil the broth with too much cooking please.

Sunday.


On 2/10/21 9:25 AM, JORDI PALET MARTINEZ via RPD wrote:

>

> Hi Madhvi,

>

> Tks for your quick response and explanation.

>

> I understand that the staff created a template, but it is not part of 

> the PDP, and that is a modification of the PDP, that we all know, 

> requires to be passed via a policy proposal.

>

> The PDP indicate:

>

> “3.4.4 Approval

>

> The Working Group Chair(s) shall recommend the draft policy to the 

> AFRINIC Board of Directors for approval if it has the consensus of the 

> Policy Development Working Group. The recommendation shall include a 

> report of the discussions of the draft policy and feedback from the 

> Last Call. The draft policy shall be ratified by the AFRINIC Board of 

> Directors.”

>

> Could that template be published (or attached to your response), so we 

> all understand it?

>

> From Paschal email (yesterday), I understand that the chairs sent 

> their report to the board email.

>

> The PDP doesn't state anything about timing, and it seems that the 

> board complaining about some timing issues to the co-chairs. That will 

> be a PDP violation.

>

> Can you also forward to the community a copy of what the chairs sent 

> to the board and the board response? There should be nothing secret 

> there, but we are in a very anomalous situation if the board has 

> rejected the report and the report was following the PDP.

>

> I must repeat that the board can’t ask the co-chairs for something 

> different (neither something else) that what the PDP describes, 

> because that constitutes a policy violation.

>

> I understand your wish to have an internal and “unitform” template, 

> but that template, in my opinion is not a duty of the chairs, and 

> instead of the staff assisting the chairs preparing it, it should be 

> the staff “adding” that template to what was already sent by the 

> chairs to the board.

>

> We really need to know all the details and the real situation.

>

> Thanks!

>

> Regards,

>

> Jordi

>

> @jordipalet

>

> El 10/2/21 5:28, "Madhvi Gokool" <madhvi at afrinic.net 

> <mailto:madhvi at afrinic.net>> escribió:

>

> Hello Jordi

>

> Your queries to staff  in email below refer.

>

> The co-chairs were made aware  of /that :-

>

> 1.the template of the ratification report to assist them with the 

> function.

>

> 2.each proposal that is sent for ratification needs its own report.

>

> 3.they are responsible to send the ratification reports  to 

> board at afrinic.net <mailto:board at afrinic.net> .

>

> 4.The Policy Liaison assists them with the drafting, etc.

>

> Regards

>

> Madhvi

>

> On 09/02/2021 12:46 PM, JORDI PALET MARTINEZ via RPD wrote:

>

>     Questions for the staff:

>

>     a) There is an internal procedure for that?

>

>     b) Have the chairs got the relevant instructions?

>

>     c) Can you copy to the RPD list on a and b above?

>

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