[rpd] ratified policies - something missing so they are in the agenda of the board?

[Paschal Ochang]

Hi Jordi

I believe in this email :
https://lists.afrinic.net/pipermail/rpd/2020/012177.html , the co-chairs
have already answered your question.

See point 7 below:

*7. We wish to clarify pertaining both the policies (i.e. the policies
entitled “Resource Transfer Policy” and “Board Prerogatives”) that, as
co-chairs, we had duly performed all of our duties in accordance with the
PDP. It should be noted with clarity that when we pass the policy to the
Board, our duty ends at that point onward (i.e. we have sent the passed
policy and the summary of our recommendation for ratification to “board at
afrinic.net”). Therefore, any further decisions to be made in regards to
the policies are subject to the Board/AfriNIC. When both the policies were
being submitted by us to the Board to be tabled at their (Board’s) meeting,
we were informed that we were supposed to submit the 2 policies 14 days
prior to the Board meeting. We wish to clarify that we are fine for the
policies to be tabled during the Board’s next meeting because by then the
Board should have more than sufficient time to table the 2 policies in
their next meeting. In the event the staff/Board requires further
clarification, we will be more than happy to provide the needed
clarification. However, kindly take note that at this point, the
administrative issues are not a burden to be borne by the Co-chairs as this
is an issue to be dealt with by the Board.*

On Tuesday, February 9, 2021, JORDI PALET MARTINEZ via RPD <rpd at afrinic.net>
wrote:


> Dear co-chairs and staff,

>

> A few weeks ago, there was a discussion about the policies that reached

> consensus, missing a report from the chairs and a request to the board to

> ratify them.

>

> The CPM states:

>

> " 3.4.4 Approval

> The Working Group Chair(s) shall recommend the draft policy to the AFRINIC

> Board of Directors for approval if it has the consensus of the Policy

> Development Working Group. The recommendation shall include a report of the

> discussions of the draft policy and feedback from the Last Call. The draft

> policy shall be ratified by the AFRINIC Board of Directors. "

>

> There were 2 policies that reached consensus, one is under appeal, but

> this is not relevant for the chairs, because they decided about the

> consensus and they should have done *one* report (for each policy)

> recommending the ratification to the board.

>

> I believe that this MUST be resolved by the co-chairs before they leave,

> if the board decided to adopt the RC report, because this should have been

> done long time ago.

>

> So, questions for the chairs:

> 1) Have you checked with the staff if there is an internal procedure to

> follow about that?

> 2) Can you confirm that this ratification report has been send to the

> board following that procedure?

> 3) If not, can you do it immediately?

> 4) Can you copy, either 2 or 3 to the RPD list?

>

> Questions for the staff:

> a) There is an internal procedure for that?

> b) Have the chairs got the relevant instructions?

> c) Can you copy to the RPD list on a and b above?

>

> I will also ask to previous cochairs, to explain how they did in previous

> occasions, so we can have light on the matter.

>

> Thanks!

>

> Regards,

> Jordi

> @jordipalet

>

>

>

>

>

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-- 
Kind regards,

Paschal.
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