[rpd] Minutes:

[Komi Elitcha]

Dear Chairs,

While I understand your request here and  can live with it,  I would to like to make a call for "not abuse section 3.6" about varying the process.

Let us not make this, the new modus operandi. I see no emergency  in the case above, but see more of lack of  anticipation, planning and others.
A good anticipation and planning  considering the timing and the number of proposals discussed in Luanda, should have warned  the working group and therefore this extended delay in reporting should have been discussed and decided upon   during the meeting.  

The Working Group had in past made  decision on how to deal with situation where no explicit  provision exist in PDP.

On a different note, what are these other situations not under your control?   Who controls them? Transparency in PDP  imposes that these kinds of information and situations beyond our control are made public  and explained. 


> On Dec 27, 2019, at 18:53, ABDULKARIM AYOPO OLOYEDE <oloyede.aa at unilorin.edu.ng> wrote:

> 

> Dear Members of the PDWG,

> 

> The CPM requires that the minutes of the policy meeting be published withing 3 weeks of the completion of the policy meeting. However, on this occasion we need to seek your indulgence to varry of the process.

>  The Co- chairs would like to extend the clause in the PDM that require the publishing of the minutes within three weeks of the meeting: to allow that we extend the publishing of the minutes for the AFRINIC 31 meeting till the 10th of January 2020. 

>  This is due to the extended holiday periods in December and the unusual number of policies  presented at the AFRINIC 31 meeting in Angola. This is in addition to some other situations beyond our control while ensuring the accuracy of the published minutes.

> The co- chairs and the relevant AFRINIC staffs are working hard to  esure that the minutes are ready and published within the shortest period.

>  We thank the community for the usual understanding and wish us all a happy and prosperous 2020.

> Thank you

> 

> Co- Chairs PDWG

> 

> Website <http://www.unilorin.edu.ng/>, Weekly Bulletin <http://www.unilorin.edu.ng/index.php/bulletin> UGPortal <http://uilugportal.unilorin.edu.ng/> PGPortal <https://uilpgportal.unilorin.edu.ng/>

> 

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- Komi



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