[Icann-aswg] Fwd: Mauritius retreat

[Maye diop]

Dear Nii,
I got a travel ticket fro ICANN. I arrive on 26 and leave on 31.
They also ask for hotel booking but I'm waiting for confirmation.
I need an invitation letter to be able to get approval from my minister
next monday.
Best Regards,


2012/8/9 Nii Quaynor <nquaynor at gmail.com>

> FYI
>
>
> Begin forwarded message:
>
> *From:* Adiel Akplogan <adiel at afrinic.net>
> *Date:* August 9, 2012 9:06:44 GMT
> *To:* Nii Quaynor <nquaynor at gmail.com>
> *Cc:* Tarek KAMEL <tarek.kamel at icann.org>, Dandjinou Pierre <
> pdandjinou at gmail.com>, Chris Mondini <chris.mondini at icann.org>, guylaine <
> guylaine at afrinic.net>
> *Subject:* *Re: Mauritius retreat*
>
> Hello Tarek and all,
>
> On 2012-08-08, at 14:31 PM, Nii Quaynor wrote:
>
> ... <snip>
>
>
> There is no per diem planned throughout the project for anyone. There is
> also no plan for travel and accommodation for Adiel or Anne-Rachel as
> resource persons.
>
>
> Yes confirmed. Anne Rachel and I would not need support from the
> committee's budget nor from ICANN.
>
> The program for the retreat is not concluded but is planned to be for 2
> full days hence the accommodation would be at least be 3 days.
>
>
> To be precise 3 nights. People will probably come the day before and
> leave the day after so 26-29 for the stay period for everyone.
>
> Some of the meetings would be held at AfriNIC but it would be effective to
> be away from office distractions for one day.
>
>
> I will also suggest that you spend some productive time out of office
> environment. AFRINIC will be happy to host you all for the rest of the
> time and for as long as you would like.
>
> The conference facility doesn't cost much as the Hotel is all inclusive
> full Board (What they call Serenity Plus package) for all at a special
> daily rate at 180 Euro/pax for superior Room. The conference room will
> only cost 150 Euro/day all-inclusive. I will provide an overview of the
> budget today.
>
> Otherwise another option will be to stay in a Business Hotel in the
> Cybercity ... after Office hour the environment will be completely
> dead though. An I think it will be pity to travel that whole distance
> and not see the beautiful side of Mauritius. Cost wise the difference
> is low.
>
> Given that majority of the expenditure is travel and accommodation the
> cost of meeting space would not impact the budget and may be best left to
> leave that to the organizers discretion.
>
>
> As mentioned before as Host AFRINIC would like to facilitate this as
> much as possible. We just need to understand how ICANN process work
> to adjust accordingly.
>
> We are also planning to use that opportunity to make the group meet
> some officials here. The mInister and the Regulator and maybe the
> Prime Minister if he is available. My comms team is working on a plan
> for the press as well.
>
> From these clarifications we will appreciate a go ahead for Adiel and
> Joseph from ICANN to proceed immediately with travel arrangements for the 9
> core and constituencies as well as that of Ray Plzak and Tarek Kamel. This
> is urgent if we are to get good ticket prices and make it to the retreat
>
>
> From this side as I said, Guylaine will be the contact. She coordinate
> everything so Joseph may get in touch with her.
>
> Thanks.
>
> - a.
>
>
> On Aug 7, 2012, at 20:42, Tarek KAMEL <tarek.kamel at icann.org> wrote:
>
>
> Dear Nii, Pierre and Adiel
>
>
>
> We were having some discussions here at ICANN about the best way to
> support this important event in Mauritius to prepare the African strategy.
>
>
> There are some internal concerns about the budget allocated which is
> 75kUSD until mid October 2012 in Toronto.
>
> We need to make sure that we are not consuming most of our budget just in
> one event.
>
>
> So we need to revise it together before asking the internal ICANN
> mechanisms to go ahead and support that.
>
>
> I think Ray and Tarek travel expenses are not part of that budget 75kUSD
> (according to what you have proposed in the TOR).
>
> But I also see that Adiel and Anne-Rachel are at home and there should be
> no costs for them. So we end up with nine, core and constituencies as you
> called them.
>
>
> My next question is about venue, can we meet at Afrinics venue and spare
> the expenses of renting a room in the hotel. We are only 13 people all
> together. We can then pay lunch for the group.
>
>
> Also, it would be difficult to apply the model you proposed about perdiem
> for all.
>
> Maybe in order to stay within the budget we can do only with accomodation
> and air tickets for the nine.
>
> How many days do we really need to stay, I think Monday and Tuesday for
> our meetings would be enough.
>
>
> If we are ok then we need quickly let Adiel and Joseph from ICANN come up
> with an estimate about real expenses of air tickets and accomodation for
> the nine people.
>
>
> The last question between us, should there be any distinctions between
> core (4) and constituencies (5), maybe since the core team has been already
> putting effort in that for over six weeks?
>
>
> Awaiting your reponse
>
> Tarek
>
>
>
> Senior Advisor to the President of ICANN
>
> Brussels
>
> Mobile: +33626487835
>
>
>
>
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