[Icann-aswg] Fwd: Mauritius retreat

[Nii Quaynor]

FYI


Begin forwarded message:

> From: Adiel Akplogan <adiel at afrinic.net>
> Date: August 9, 2012 9:06:44 GMT
> To: Nii Quaynor <nquaynor at gmail.com>
> Cc: Tarek KAMEL <tarek.kamel at icann.org>, Dandjinou Pierre <pdandjinou at gmail.com>, Chris Mondini <chris.mondini at icann.org>, guylaine <guylaine at afrinic.net>
> Subject: Re: Mauritius retreat
> 
> Hello Tarek and all,
> 
> On 2012-08-08, at 14:31 PM, Nii Quaynor wrote:
>> ... <snip>
>> 
>> There is no per diem planned throughout the project for anyone. There is also no plan for travel and accommodation for Adiel or Anne-Rachel as resource persons.
> 
> Yes confirmed. Anne Rachel and I would not need support from the 
> committee's budget nor from ICANN. 
> 
>> The program for the retreat is not concluded but is planned to be for 2 full days hence the accommodation would be at least be 3 days. 
> 
> To be precise 3 nights. People will probably come the day before and 
> leave the day after so 26-29 for the stay period for everyone. 
> 
>> Some of the meetings would be held at AfriNIC but it would be effective to be away from office distractions for one day.
> 
> I will also suggest that you spend some productive time out of office 
> environment. AFRINIC will be happy to host you all for the rest of the 
> time and for as long as you would like. 
> 
> The conference facility doesn't cost much as the Hotel is all inclusive 
> full Board (What they call Serenity Plus package) for all at a special 
> daily rate at 180 Euro/pax for superior Room. The conference room will 
> only cost 150 Euro/day all-inclusive. I will provide an overview of the 
> budget today.
> 
> Otherwise another option will be to stay in a Business Hotel in the 
> Cybercity ... after Office hour the environment will be completely 
> dead though. An I think it will be pity to travel that whole distance 
> and not see the beautiful side of Mauritius. Cost wise the difference 
> is low.
> 
>> Given that majority of the expenditure is travel and accommodation the cost of meeting space would not impact the budget and may be best left to leave that to the organizers discretion.
> 
> As mentioned before as Host AFRINIC would like to facilitate this as 
> much as possible. We just need to understand how ICANN process work 
> to adjust accordingly.
> 
> We are also planning to use that opportunity to make the group meet 
> some officials here. The mInister and the Regulator and maybe the 
> Prime Minister if he is available. My comms team is working on a plan
> for the press as well.
> 
>> From these clarifications we will appreciate a go ahead for Adiel and Joseph from ICANN to proceed immediately with travel arrangements for the 9 core and constituencies as well as that of Ray Plzak and Tarek Kamel. This is urgent if we are to get good ticket prices and make it to the retreat
> 
> From this side as I said, Guylaine will be the contact. She coordinate 
> everything so Joseph may get in touch with her.
> 
> Thanks.
> 
> - a.
>> 
>> On Aug 7, 2012, at 20:42, Tarek KAMEL <tarek.kamel at icann.org> wrote:
>> 
>>> Dear Nii, Pierre and Adiel
>>> 
>>> 
>>> We were having some discussions here at ICANN about the best way to support this important event in Mauritius to prepare the African strategy.
>>> 
>>> There are some internal concerns about the budget allocated which is 75kUSD until mid October 2012 in Toronto.
>>> We need to make sure that we are not consuming most of our budget just in one event.
>>> 
>>> So we need to revise it together before asking the internal ICANN mechanisms to go ahead and support that.
>>> 
>>> I think Ray and Tarek travel expenses are not part of that budget 75kUSD (according to what you have proposed in the TOR).
>>> But I also see that Adiel and Anne-Rachel are at home and there should be no costs for them. So we end up with nine, core and constituencies as you called them.
>>> 
>>> My next question is about venue, can we meet at Afrinics venue and spare the expenses of renting a room in the hotel. We are only 13 people all together. We can then pay lunch for the group.
>>> 
>>> Also, it would be difficult to apply the model you proposed about perdiem for all.
>>> Maybe in order to stay within the budget we can do only with accomodation and air tickets for the nine.
>>> How many days do we really need to stay, I think Monday and Tuesday for our meetings would be enough.
>>> 
>>> If we are ok then we need quickly let Adiel and Joseph from ICANN come up with an estimate about real expenses of air tickets and accomodation for the nine people.
>>> 
>>> The last question between us, should there be any distinctions between core (4) and constituencies (5), maybe since the core team has been already putting effort in that for over six weeks?
>>> 
>>> Awaiting your reponse
>>> Tarek
>>> 
>>> 
>>> Senior Advisor to the President of ICANN
>>> Brussels 
>>> Mobile: +33626487835
>> 
> 
-------------- next part --------------
An HTML attachment was scrubbed...
URL: https://lists.afrinic.net/pipermail/icann-aswg/attachments/20120809/04c8e5a2/attachment.htm