[Community-Discuss] [members-discuss] Accountability assessment

Sun Jul 3 08:33:58 UTC 2016

Agree with Omo except on

>>4 - Term limits: Consider adding a term limit for elected Board members.
>> We need to decide whether or not to add a limit, and what the limit should be.
Proposal :  One term and at least an election before another nomination
Agree with term limit, I would suggest at least 2 terms before another nomination.
Kind Regards.
Serge IlungaCell: +243814443160Skype: sergekbkR.D.Congo-------- Original message --------From: Omo Oaiya <Omo.Oaiya at wacren.net> Date: 06/28/2016  14:20  (GMT+01:00) To: General Discussions of AFRINIC <community-discuss at afrinic.net> Subject: Re: [Community-Discuss] [members-discuss] Accountability assessment 

On 10 June 2016 at 11:18, Alan Barrett <alan.barrett at afrinic.net> wrote:
Arising from a review of AFRINIC’s Bylaws and other documents, several potential areas for improvement were identified.

The attached document was presented to the AFRINIC Membership and the community during the AGMM in Gaborone, Botswana, on 9 June 2016.

I invite the community and the membership to comment on these suggestions, or any other areas where the Bylaws could be improved.  Comments should be sent to the community-discuss at afrinic.net mailing list.  In due course, Bylaws changes will be drafted to implement the suggestions (and additional points that might be identified).

Alan Barrett

CEO, AFRINIC

Thanks Alan.  Comments below

>>>1 ......  but there is a conflict between 7.2(i) and 13.7(i) on whether or not Associate Members may vote in elections forDirectors. This conflict must be resolved one way or another.
We need to decide whether or not Associate Members should vote, and modify the Bylaws to give effect to that decision
Just a matter of ambiguity in the statement in 7.2(i) to straighten out. The bylaws are consistent.  Registered and Resource members vote. Associate members observe.  
Supported: Associate members observe.

>>>2.  Interchangeable use of the terms “Bylaw” or “Bylaws” and “Constitution”:...... Suggest adding a clause 1.3 to clarify that this document may be referred to by the term “Bylaws” or “Constitution”, and is intended to serve the function of the Constitution in terms of the Companies Act of Mauritius.
SupportedSupported.

>>3- Clarification that all Registered Members in terms of Bylaws 6.3, and only such Registered Members, must be registered in terms of the Companies Act as members of the company.
Supported but we shall seriously consider moving from this Private company model to a more community oriented model, where all members are considered. 
Supported, we shall move to a more community oriented model.

>>4 - Term limits: Consider adding a term limit for elected Board members.
>> We need to decide whether or not to add a limit, and what the limit should be.
Proposal :  One term and at least an election before another nominationAgree with term limit, I would suggest at least 2 terms before another nomination.

>>> 5- Independence of Directors: Consider adding a limit to the number of Directors who may work for the same organisation.

>>> We need to decide whether or not to add a limit, and what the limit should be.
We need to keep refreshing the board with independence, expertise and skills so a better managed succession process is a must.  I propose with the exclusion of the CEO that we have

-  Max 1 per org/company
-  Max 1 per country
 - Max 2  per region

 - Not more than one Director may have employment, consultancy or advisory relationships with the same Company or Organization and/or with one of its Related Companies or Organizations established or not in the same country.

- not more than one Director may be domiciled in the same country. Should a candidate for a position on the Board of Directors have more than one domicile, one of which involves a presumed incompatibility, in order to analyze his/her case for usual country of residence, the country where the company or organization he/she is a part of or works for is established, and/or any other relevant data shall be considered;

 - not more than two Directors may be domiciled in the same region. 

Fully supported.

>>>6- Regional representation: Consider modifying 13.5 to state that Directors must act in the interests of AFRINIC as a whole,regardless of their regional affiliation.
Supported
Supported.

>>>7.  Conflict of interest: Consider adding a requirement for Directors to disclose any conflict of interest, and to recuse themselves from voting on any matter where they have a conflict of interest.
Supported.  In addition, the Board must have a Conflict of Interest Policy and enforce it. 
Supported 

>>> 8- Separation of powers: Consider adding a requirement that no more than one key position (Board Chair, Vice Chair, Chief Executive Officer, Chief Financial Officer) may be occupied by the same person.
Supported
Supported 

>>> 9- Replacement of Directors: The bylaws sections 13.1, 13.8, 13.10, and 13.14 give  different methods of replacing Directors for  different reasons. Consider  harmonising this.
Harmonisation supported but the preferred option should be replacement through election at the next AGMM. 
I support a replacement process through AGMM.

>>> 10- Board approval of nominations: The Board can approve or disapprove  nominations for Board elections in terms of the Bylaws section 12.14(i). Consider requiring a supermajority of two thirds of the Board to disapprove any nomination
We should remove this approval and strengthen NOMCOM.  NOMCOM composition and operation should be reviewed and improved.   We can have the legal advisor and past NOMCOM chair as non-voting members and make the appointment of the other members by the board more transparent, fair and unbiased.   
The election timeline also needs to be revisited to allow enough time for proper NOMCOM operation.

Agree that we have to strengthen NomCom.

>>>11-  Modification to the Bylaws or Constitution: The Bylaws say how the AFRINIC Members may change the Bylaws, but the Companies Act say that the  Registered Members can change it. Consider requiring that the  Bylaws/Constitution may be changed only after a Special Resolution by all AFRINIC Members in terms of Bylaws 7.6(vi),so that the Registered Members (the same nine people as the Directors) cannot act without broader approval.
Registered members only MUST never amend  the bylaws.  Amendment of Bylaws beyond regulatory compliance must require general membership notice and consultation.  
The proposed amendment should be published not less than 60 days and not more than 90 days before with provisions for members to comment online and in any meeting held during the consultation
Supported.

>>>12- Policies introduced by the Board: In terms of the Bylaws section 11.4, the Board may adopt policy changes that did not go through the normal PDP. Consider giving the community the right to reject such policy changes introduced by the Board.
Section 11.5 seems to give this right to the community but endorsement may be open to misinterpretation so we shall just remove this.  In case of emergency, section 8 of PDP on varying the policy process applies.

11.5:  Any policy adopted by the Board under the provisions of Article 11.4 shall be submitted to the community for endorsement at the next public policy meeting. 
Best wishes

-- 
Omo Oaiya
CTO/Directeur Technique, WACREN 
Mobile: +234 808 888 1571 , +221 784 305 224
Skype: kodion
http://www.wacren.net 

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