<HTML><BODY style="word-wrap: break-word; -khtml-nbsp-mode: space; -khtml-line-break: after-white-space; ">Hi Members,<DIV><BR class="khtml-block-placeholder"></DIV><DIV>Policies form a critical part of the efficient utilisation of resources, in this case Internet number resources. The process through which these policies are formulated should also be proper and sound if we are to formulate sound and efficient policies.</DIV><DIV><BR class="khtml-block-placeholder"></DIV><DIV>I hereby submit the above policy proposal for discussion by the AfriNIC community. <FONT class="Apple-style-span" face="Arial">The initial policy development process used by AfriNIC was meant to be a transitional process. Now that AfriNIC has been well established, I think it's time we revised the policy development process to increase participation from the community in the process.</FONT></DIV><DIV><DIV><BR class="khtml-block-placeholder"></DIV><DIV>######################</DIV><DIV><BR class="khtml-block-placeholder"></DIV><DIV style="text-align: justify;margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px; "><FONT class="Apple-style-span" face="Arial">Name</FONT><SPAN class="Apple-tab-span" style="white-space:pre"> </SPAN><SPAN class="Apple-tab-span" style="white-space:pre"> </SPAN><SPAN class="Apple-tab-span" style="white-space:pre"> </SPAN><FONT class="Apple-style-span" face="Arial">:</FONT><SPAN class="Apple-tab-span" style="white-space:pre"> </SPAN><FONT class="Apple-style-span" face="Arial">Vincent Ngundi</FONT></DIV><DIV style="text-align: justify;margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px; "><FONT class="Apple-style-span" face="Arial">Organisation</FONT><SPAN class="Apple-tab-span" style="white-space:pre"> </SPAN><SPAN class="Apple-tab-span" style="white-space:pre"> </SPAN><FONT class="Apple-style-span" face="Arial">:</FONT><SPAN class="Apple-tab-span" style="white-space:pre"> </SPAN><FONT class="Apple-style-span" face="Arial">Kenya Network Information Center - KeNIC</FONT></DIV><DIV style="text-align: justify;margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px; "><FONT class="Apple-style-span" face="Arial">Policy Affected</FONT><SPAN class="Apple-tab-span" style="white-space:pre"> </SPAN><FONT class="Apple-style-span" face="Arial">:</FONT><SPAN class="Apple-tab-span" style="white-space:pre"> </SPAN><FONT class="Apple-style-span" face="Arial">Policy Development Process</FONT></DIV><DIV style="text-align: justify;margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px; "><FONT class="Apple-style-span" face="Arial">Date</FONT><SPAN class="Apple-tab-span" style="white-space:pre"> </SPAN><SPAN class="Apple-tab-span" style="white-space:pre"> </SPAN><SPAN class="Apple-tab-span" style="white-space:pre"> </SPAN><FONT class="Apple-style-span" face="Arial">:</FONT><FONT class="Apple-style-span" face="Arial"> </FONT><SPAN class="Apple-tab-span" style="white-space:pre"> </SPAN><FONT class="Apple-style-span" face="Arial">3rd July 2007</FONT></DIV><DIV style="text-align: justify;margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px; "><FONT class="Apple-style-span" face="Arial">Proposal</FONT><SPAN class="Apple-tab-span" style="white-space:pre"> </SPAN><SPAN class="Apple-tab-span" style="white-space:pre"> </SPAN><FONT class="Apple-style-span" face="Arial">:</FONT><SPAN class="Apple-tab-span" style="white-space:pre"> </SPAN><FONT class="Apple-style-span" face="Arial">Policy Development Process</FONT></DIV><DIV style="text-align: justify;margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px; "><FONT class="Apple-style-span" face="Arial">Policy Term</FONT><SPAN class="Apple-tab-span" style="white-space:pre"> </SPAN><SPAN class="Apple-tab-span" style="white-space:pre"> </SPAN><FONT class="Apple-style-span" face="Arial">:</FONT><SPAN class="Apple-tab-span" style="white-space:pre"> </SPAN><FONT class="Apple-style-span" face="Arial">Permanent</FONT></DIV><DIV style="text-align: justify;margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px; font: normal normal normal 12px/normal Arial; min-height: 14px; "><BR></DIV><DIV style="text-align: justify;margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px; "><FONT class="Apple-style-span" face="Arial"><B>Incentive:</B></FONT><FONT class="Apple-style-span" face="Arial"> The initial policy development process used by AfriNIC was meant to be a transitional process. Now that AfriNIC has been well established, it is being proposed to revise the policy development process to increase participation from the community in the process.</FONT></DIV><DIV style="text-align: justify;margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px; font: normal normal normal 12px/normal Arial; min-height: 14px; "><BR></DIV><DIV style="text-align: justify;margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px; font: normal normal normal 12px/normal Arial; min-height: 14px; "><BR></DIV><DIV style="text-align: justify;margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px; "><FONT class="Apple-style-span" face="Arial"><B>Proposed Policy</B></FONT></DIV><DIV style="text-align: justify;margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px; "><FONT class="Apple-style-span" face="Arial">The proposed policy development process (PDP) is described below:</FONT></DIV><DIV style="text-align: justify;margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px; font: normal normal normal 12px/normal Arial; min-height: 14px; "><BR></DIV><DIV style="text-align: justify;margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px; "><FONT class="Apple-style-span" face="Arial">1. A PDP Moderator Group (MG) will be set-up to moderate and coordinate the policy development process and discussions. It will consist of two members of the community. One AfriNIC staff will also be providing support to the MG.</FONT></DIV><DIV style="text-align: justify;margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px; font: normal normal normal 12px/normal Arial; min-height: 14px; "><BR></DIV><DIV style="text-align: justify;margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px; "><FONT class="Apple-style-span" face="Arial"><I>Note: The two(2) Moderator Group (MG) members will be nominated by the community during a face-to-face (f2f) open public policy meeting for a defined period. AfriNIC will nominate one of it's staff members to the Moderator Group (MG).</I></FONT></DIV><DIV style="text-align: justify;margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px; font: normal normal normal 12px/normal Arial; min-height: 14px; "><BR></DIV><DIV style="text-align: justify;margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px; "><FONT class="Apple-style-span" face="Arial">2. Policies can be proposed in two ways:</FONT></DIV><DIV style="text-align: justify;margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px; "><FONT class="Apple-style-span" face="Arial"> </FONT><FONT class="Apple-style-span" face="Arial">(a) Directly by the author</FONT></DIV><DIV style="text-align: justify;margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px; "><FONT class="Apple-style-span" face="Arial"> </FONT><FONT class="Apple-style-span" face="Arial">(b) Through the Moderator Group (MG) which would assist a member of the community in drafting the text for the proposed policy.</FONT></DIV><DIV style="text-align: justify;margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px; font: normal normal normal 12px/normal Arial; min-height: 14px; "><BR></DIV><DIV style="text-align: justify;margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px; "><FONT class="Apple-style-span" face="Arial"><I>Note: Policies can be proposed by anyone from the community.</I></FONT></DIV><DIV style="text-align: justify;margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px; font: normal normal normal 12px/normal Arial; min-height: 14px; "><BR></DIV><DIV style="text-align: justify;margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px; "><FONT class="Apple-style-span" face="Arial">3. The proposed policy is then posted on the mailing list </FONT><A href="%22mailto:rpd@"><FONT class="Apple-style-span" face="Arial">rpd@afrinic.net</FONT></A><FONT class="Apple-style-span" face="Arial"> or any other appropriate mailing list. The mailing list is open to anyone from the community at all times, and anyone can join the list for discussion</FONT></DIV><DIV style="text-align: justify;margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px; font: normal normal normal 12px/normal Arial; min-height: 14px; "><BR></DIV><DIV style="text-align: justify;margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px; "><FONT class="Apple-style-span" face="Arial">4. The policy is discussed on the mailing list and amended accordingly following the discussions.</FONT></DIV><DIV style="text-align: justify;margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px; font: normal normal normal 12px/normal Arial; min-height: 14px; "><BR></DIV><DIV style="text-align: justify;margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px; "><FONT class="Apple-style-span" face="Arial">5. After at least 30 days of discussion and comments on the mailing list, the policy is brought to the public open policy (face-to-face) meeting for a final round of discussions before the community endorses or rejects the policy through consensus.</FONT></DIV><DIV style="text-align: justify;margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px; font: normal normal normal 12px/normal Arial; min-height: 14px; "><BR></DIV><DIV style="text-align: justify;margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px; "><FONT class="Apple-style-span" face="Arial"><I>Note: Consensus is defined as general agreement of the group and is not measured by a majority. It will be the onus of the MG chair to determine whether there is consensus or not.</I></FONT></DIV><DIV style="text-align: justify;margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px; font: normal normal normal 12px/normal Arial; min-height: 14px; "><BR></DIV><DIV style="text-align: justify;margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px; "><FONT class="Apple-style-span" face="Arial">6. If there is consensus at the open policy meeting, go to step 7 below. If there is not consensus, step 4 will be repeated until consensus is reached or the policy proposal is abandoned (or withdrawn)</FONT></DIV><DIV style="text-align: justify;margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px; font: normal normal normal 12px/normal Arial; min-height: 14px; "><BR></DIV><DIV style="text-align: justify;margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px; "><FONT class="Apple-style-span" face="Arial">7. A last call for comments on the policy will be announced on the policy mailing list. A period of 15 days will be given for the community to suggest any final changes and amendments. If there is consensus during the Last-Call, go to step 7 below. If there is not consensus, step 4 will be repeated until consensus is reached or the policy proposal is abandoned (or withdrawn)</FONT></DIV><DIV style="text-align: justify;margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px; font: normal normal normal 12px/normal Arial; min-height: 14px; "><BR></DIV><DIV style="text-align: justify;margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px; "><FONT class="Apple-style-span" face="Arial">8. If there is consensus after the 15 days, the Moderator Group will send a report to the AfriNIC Board of Trustees (BoT) which should contain the following as minimum information</FONT></DIV><DIV style="text-align: justify;margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px; "><FONT class="Apple-style-span" face="Arial"> </FONT><FONT class="Apple-style-span" face="Arial">- The date of the proposal</FONT></DIV><DIV style="text-align: justify;margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px; "><FONT class="Apple-style-span" face="Arial"> </FONT><FONT class="Apple-style-span" face="Arial">- Short summary of the online discussions</FONT></DIV><DIV style="text-align: justify;margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px; "><FONT class="Apple-style-span" face="Arial"> </FONT><FONT class="Apple-style-span" face="Arial">- Short summary of the face to face (f2f) discussions</FONT></DIV><DIV style="text-align: justify;margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px; "><FONT class="Apple-style-span" face="Arial"> </FONT><FONT class="Apple-style-span" face="Arial">- Short summary of the Last-Call period</FONT></DIV><DIV style="text-align: justify;margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px; "><FONT class="Apple-style-span" face="Arial"> </FONT><FONT class="Apple-style-span" face="Arial">- A recommendation of the RPD Moderator Group (MG) to the Board.</FONT></DIV><DIV style="text-align: justify;margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px; "><FONT class="Apple-style-span" face="Arial"><BR class="khtml-block-placeholder"></FONT></DIV><DIV style="text-align: justify;margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px; "><FONT class="Apple-style-span" face="Arial"><I>Note: The policy should be ratified by the BoT at the subsequent Board Meeting.</I></FONT></DIV><DIV style="text-align: justify;margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px; font: normal normal normal 12px/normal Arial; min-height: 14px; "><BR></DIV><DIV style="text-align: auto;margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px; "><B><BR class="khtml-block-placeholder"></B></DIV><DIV style="text-align: auto;margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px; "><B>Effect on AfriNIC</B></DIV><DIV style="margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px; font: normal normal normal 12px/normal Helvetica; min-height: 14px; "><BR></DIV><DIV style="margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px; ">This policy will affect the current Policy Development Policy.</DIV><DIV><BR class="khtml-block-placeholder"></DIV><DIV>######################</DIV><DIV><BR class="khtml-block-placeholder"></DIV><DIV>Regards,</DIV><DIV><BR class="khtml-block-placeholder"></DIV><DIV>-Vincent</DIV><BR><DIV> <SPAN class="Apple-style-span" style="border-collapse: separate; border-spacing: 0px 0px; color: rgb(0, 0, 0); font-family: Helvetica; font-size: 12px; font-style: normal; font-variant: normal; font-weight: normal; letter-spacing: normal; line-height: normal; text-align: auto; -khtml-text-decorations-in-effect: none; text-indent: 0px; -apple-text-size-adjust: auto; text-transform: none; orphans: 2; white-space: normal; widows: 2; word-spacing: 0px; "><SPAN class="Apple-style-span" style="border-collapse: separate; border-spacing: 0px 0px; color: rgb(0, 0, 0); font-family: Helvetica; font-size: 12px; font-style: normal; font-variant: normal; font-weight: normal; letter-spacing: normal; line-height: normal; text-align: auto; -khtml-text-decorations-in-effect: none; text-indent: 0px; -apple-text-size-adjust: auto; text-transform: none; orphans: 2; white-space: normal; widows: 2; word-spacing: 0px; "><SPAN class="Apple-style-span" style="border-collapse: separate; border-spacing: 0px 0px; color: rgb(0, 0, 0); font-family: Helvetica; font-size: 12px; font-style: normal; font-variant: normal; font-weight: normal; letter-spacing: normal; line-height: normal; text-align: auto; -khtml-text-decorations-in-effect: none; text-indent: 0px; -apple-text-size-adjust: auto; text-transform: none; orphans: 2; white-space: normal; widows: 2; word-spacing: 0px; "><DIV>--</DIV><DIV>KeNIC - The Kenya Network Information Center</DIV><DIV><A href="http://www.kenic.or.ke">http://www.kenic.or.ke</A></DIV></SPAN></SPAN><BR class="Apple-interchange-newline"></SPAN></DIV><BR></DIV></BODY></HTML>