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[rpd] plea to the staff - recent policy day slides and videos

Sun Jun 23 09:08:01 UTC 2019

Hi all,

I've observed that the agenda of the last meeting doesn't yet include the presentations neither the videos.

Authors are asked to submit them before the meeting, however, I can't understand how is possible that those aren't then immediately upload to the agenda where everyone can easily access to them.

This already happened in the previous event, where I asked explicitly the staff to provide a link to the "Policy Implementation Experience Report", because some of us intended to work "on-site" in drafting some policy proposals to resolve the issues presented. Actually, during the presentation of this report, it was explicitly said that the slides will be publish.

How come we can be on-site, with opportunities to work "on-site" and don't be able to access the materials? This simple aborts chances to improve our on-site collaboration, and we know how difficult is to get the participants engaged afterwards in the list.

Moreover, in this specific meeting, the screen was too small, and instead of being located in the center of the room was at the left, so it was impossible, for half of the participants, seating in the center-right, to see the slides. So having the slides available "on the spot" is a MUST.

I don't think is appropriate to send all the presentations as attachments to the list, that why I'm not going to send my own slides to the list.

In fact, the right thing to do is to have a much better agenda format for all the meetings (past, present and future), because for historial reasons, and for making sure that policy authors, contributors in the list and whoever want to "know", we need to have a simple access to all the relevant information of every policy proposal. 

So please, publish the videos, slides and transcripts in the agenda ( as latest as tomorrow, so we can continue working in fruitful discussions.

Once this is done, please, work in updating the agenda format for the next meetings, and also make sure that videos and slides of previous meetins are available as well.

If I can suggest a better format for the agenda, I will say that you need to look at options for how other RIRs or conferences in general that have paralel tracks to it, and how they are able to have for each presentation, already on-site (some of the points of course are available way ahead before the meeting):
1) Title
2) Presenter(s)
3) Link to slides
4) Link to video

I'm happy to work with the staff if they need help to improve this, review possible formats, etc.

Again, not trying to blame anyone, just trying to get everything improved so it works better for everyone. Probably the staff can't "see" this issue, because they have an internal contant management system or folders, where they have this information already.


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