[rpd] New proposal - "AfriNIC Whois Database Update Process" (AFPUB-2014-GEN-001-DRAFT-01)

[Jean Robert Hountomey]

Hi Andrew,
thank you so much for this great co-editor (smile) polishing. Many 
thanks. Will review, and update.
Best.
Jean Robert

On 5/19/14, 7:19 AM, Andrew Alston wrote:
> Hi Jean Robert,
>
> A coupla of points:
>
>> Fifteen (15) days after the first contact initiation, AfriNIC Staff will send a reminder email to members with no response and notify them that they will enter in "Grace Period" in
>> the next 15 days if there is no response.
>> For contacts whose email has bounced back for "Non Delivery", AfriNIC Staff will start using right away additional methods of communication to reach the organizations.
> Can this be modified to read:
>
> Fifteen (15) days after the first contact initiation, AfriNIC staff will send a reminder email to members who have not responded, notifying them that they will enter a "Grace Period" within 15 days, should a response still not be forthcoming.
>
> For contacts whose email has bounced back for "Non Delivery", AfriNIC Staff will immediately begin attempting to reach organizations via alternative means of communication.
>
>
>> 3.3.3 - Record is marked invalid and the community notified.
>> At the end of the Grace Period (61 days after the first contact initiation), AfriNIC will publish the next day the Resources and the Object Owners on a publicly available website and > mark the record INVALID.
> Can this be modified to read:
>
> 3.3.3 - Record is marked invalid and the community notified.
>
> At the end of the Grace Period (61 days after the first contact initiation), AfriNIC will publish, within 24 hours, the list of non-responsive contacts and the objects associated with them.  The associated objects will be marked INVALID.
>
>> 3.3.4. Conditions to withdraw an invalid record from the publicly available website.
>> An invalid Resource Record that has not expired can be withdrawn at anytime from the publicly available website after Object Owners (new or
>> old) address written notification to AfriNIC that they have updated the database and AfriNIC has confirmed within fifteen (15) days after being contacted that the newly
>> available information is accurate. After fifty (15) days of non confirmation, AfriNIC must notify Object Owners of the reasons for non sending the notification.
> Can this be modified to read:
>
> An invalid resource record that has not expired can be withdrawn from the publically available website after the object owners (new or old) address written notification to AfriNIC confirming that the records have been updated. AfriNIC shall acknowledge the object owner notification within 72 hours of receipt, and the withdrawl of the object from the publically available website should occur within 72 hours of such acknowledgement.
>
> (A note about this:  Firstly, there is no practical way for AfriNIC to confirm that the new information is actually accurate, so that point is moot, unless we are talking about AfriNIC emailing the new contact addresses and seeing that there is a response, in which case the wording needs to state that this is the method of verification.  Secondly, there is no reason to require 15 days to acknowledge an update.  Also, saying it can be removed at any time is far to non-specific, that allows AfriNIC to acknowledge the update and never get around to updating the page)
>
>
>> 3.3.5 - Expiration
>> One year after the first contact initiation, if the data is still not accurate and the organization has failed to respond to the requests to resolve the data inconsistency, AfriNIC
>> will mark the Resource EXPIRED and claim the number resources back. The resource will go back to AfriNIC's pool. If the Organization contacts AfriNIC after the expiration, a new
>> application with associated fees will be required and there is no garantee that the Organization will keep the same pool.
> Typo on the word guarantee that needs to be fixed.  Also a note, once the resource has been reclaimed, I'd like to see something in here saying that the record will be removed from the page the moment that reclamation is done (since the space is no longer assigned to anyone, there is no point in keeping it on the page).
>
>> 3.3.6. - No Refund.
>> This current policy gives a year to an Organization to update its information in the AfriNIC Database before expiration. In case a record reaches an expiration status and is returned
>>   to AfriNIC's pool, the organization cannot claim a refund for any portion of unused fund.
> No issues with this section.
>
>> 3.3.7. - Hours and timezone.
>> AfriNIC's headquarters' timezone is the reference. A day ends at 23:59 at AfriNIC's headquarters timezone.
> Can this be modified to say:
>
> 3.3.7 Hours and timezone.
>
> For the purposes of this policy time periods specified are literal and not based on working days.
> Where time frames are specified in days, a day is deemed to have begun at 00:01 after the communication is received/sent.  The time frame expires at 23:59 on the corresponding days.  Times are based on the timezone relevant to the registered address of AfriNIC.
>
> Note:  Some of these changes are purely cosmetic (most of them), but I also feel this ties it down a bit better.
>
> Thoughts?
>
> Andrew
>
>
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