[rpd] New proposal - "AfriNIC Whois Database Update Process" (AFPUB-2014-GEN-001-DRAFT-01)

[Jean Robert Hountomey]

Andrew and Al,

Thank you for your comments.

 >If it takes this long to complete basic resource transfers for 5 
organisations, how long is it going to take to complete an “annual
 > cleanup” of over 750 members?
 >Hence, I feel that where work is required on AfriNIC’s side, I’d like 
to see them held to specific timelines by policy. If indeed point
 > 3.1.1 is covered by the timelines in 3.2, then the over points are moot.

Understood. If we want to be a little bit more restrictive will this 
wording works

3.2. Change requested by another policy.

In case another AfriNIC policy makes mandatory a change or introduces 
another object, the object owner is required to make this update.

3.3. Steps and timeline.

3.3.1 - Contact Initiation.

AfriNIC staff will ask members by email to confirm the accuracy of their 
records in the Whois database within thirty (30) days.

Fifteen (15) days after the first contact initiation, AfriNIC Staff will 
send a reminder email to members with no response and notify them that 
they will enter in "Grace Period" in the next 15 days if there is no 
response.

For contacts whose email has bounced back for "Non Delivery", AfriNIC 
Staff will start using right away additional methods of communication to 
reach the organizations.

3.3.2 - Grace Period.

Thirty one (31) days after the first contact initiation starts the Grace 
Period. The Grace period lasts thirty (30) days.

During the Grace Period, AfriNIC Staff will use any communication tools 
at their discretion to reach point of contacts, members, organizations 
who have not confirmed the accuracy of their records. AfriNIC will 
continue its efforts to reach those whose email has bounced back.

3.3.3 - Record is marked invalid and the community notified.

At the end of the Grace Period (61 days after the first contact 
initiation), AfriNIC will publish the next day the Resources and the 
Object Owners on a publicly available website and mark the record INVALID.

3.3.4. Conditions to withdraw an invalid record from the publicly 
available website.

An invalid Resource Record that has not expired can be withdrawn at 
anytime from the publicly available website after Object Owners (new or 
old) address written notification to AfriNIC that they have updated the 
database and AfriNIC has confirmed within fifteen (15) days after being 
contacted that the newly available information is accurate. After fifty 
(15) days of non confirmation, AfriNIC must notify Object Owners of the 
reasons for non sending the notification.

3.3.5 - Expiration

One year after the first contact initiation, if the data is still not 
accurate and the organization has failed to respond to the requests to 
resolve the data inconsistency, AfriNIC will mark the Resource EXPIRED 
and claim the number resources back. The resource will
go back to AfriNIC's pool. If the Organization contacts AfriNIC after 
the expiration, a new application with associated fees will be required 
and there is no garantee that the Organization will keep the same pool.

3.3.6. - No Refund.

This current policy gives a year to an Organization to update its 
information in the AfriNIC Database before expiration. In case a record 
reaches an expiration status and is returned to AfriNIC's pool, the 
organization cannot claim a refund for any portion of unused fund.

3.3.7. - Hours and timezone.

AfriNIC's headquarters' timezone is the reference. A day ends at 23:59 
at AfriNIC's headquarters timezone.


Thanks.

Best Regards

Jean Robert