[AFRINIC-rpd] Request for an analysis of documentation requirements

[sm+afrinic at elandsys.com]

Hi PDWG Chairs,

There are some sections in the IPv4 Address Allocation and Assignment 
proposal that discusses about documentation requirements.

Section 5 of the proposal mentions that:

   5. Documentation

   The decision-making process for each allocation, sub-allocation assignment
   shall be documented to ensure that the process is fair.  Documentation
   should conform to well-known practices.  Estimates and predictions must be
   realistic and justifiable.

And Section 10 has:

   10. Record keeping

   A LIR shall keep and maintain records regarding assignments and
   sub-allocations to its end users.  These records may be used to evaluate
   requests made by the LIR or for any audits performed by AfriNIC.  For
   convenience, the records should be accessible in an electronic format. It is
   recommended that the records include but are not be limited to:

    (a) The original request.

    (b) Supporting documentation.

    (c) Related correspondence between LIR and end user.

    (d) The assignment decision, including the reasons for any 
unusual decision.

    (e) Role of the person who made the decision.

   The history of events and the persons responsible should be clear.

I would like to request an analysis of the documentation requirements 
in the proposal (see above).  It would be appreciated if the analysis 
covers technical, financial, legal or other, of the impact of the 
draft policy (proposal).

I understand that it is unusual to require a analysis of parts of a 
proposal.  The reason for the request is that it is not possible to 
develop the proposal without any information about the implementation 
aspects for documentation.  The discussion on the RPD mailing list 
highlights that there is even a lack of clarity about the 
documentation sections in the current policy.

Regards,
S. Moonesamy