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[AfriNIC-rpd] New Policy Proposal on AfriNIC Website
Mukom Akong TAMON
tamon at afrinic.net
Mon Dec 21 05:28:22 UTC 2009
On behalf of the PDP-MG
As you are all aware, a policy proposal was submitted to the mailing
list on the 9th Dec. 2009. It is now available on the website as a
policy proposal under discussion. It can be accessed at
In line with the AfriNIC PDP, AfriNIC members are now invited to
continue to review and discuss this policy. Note that this policy
affects an existing policy (Policy Development Process) which is
available at http://www.afrinic.net/docs/policies/AFPUB-2008-GEN-001.htm
The AfriNIC Policy Development Process can be found at:
AfriNIC Mailing Lists subscription information can be found at:
+++++++++++++++Policy Development Process in the AfriNIC service
Name: S. Moonesamy
Policy Affected: AFPUB-2008-GEN-001
Date: 9 December, 2009
Proposal: Policy Development Process in the AfriNIC service region
The objective of this proposal is to create a policy development process
in the AfriNIC service region based on three principles: openness,
transparency and fairness.
The procedures described in this document are designed to be fair, open
and objective and are intended to:
(i) provide ample opportunity for participation and comment by all
(ii) establish widespread community consensus.
These procedures adopt generally accepted practices and provide the
flexibility to adapt to a variety of circumstances that can occur in a
This document describes the AfriNIC Policy Development Process (PDP).
The policies are documented community decisions that directly determine
the rules by which AfriNIC manages and administers Internet number
Internet number resource policies are distinctly separate from AfriNIC
general business practices and procedures. General business practices
and procedures are not within the purview of the Policy Development
3. Policy Development Principles
All policies are developed by the Internet community following three
principles: openness, transparency and fairness.The community initiates
and discusses the proposals. Once the draft policy has the consensus of
the community, it is recommended to the AfriNIC Board of Directors for
adoption as a policy.
All policies are developed in an open forum in which anyone may
participate. There are no qualifications for participation.
All aspects of the Policy Development Process are documented and
publicly available via the AfriNIC website. The discussions are publicly
archived. All procedures that are developed to implement the policy are
documented by AfriNIC and are publicly available.
The policies are to ensure fair distribution of resources and
facilitating the operation of the Internet.
Actions are taken within a reasonable period of time.
4. Policy Development Working Group
The Policy Development Working Group (PDWG) discusses about the
proposals. Anyone may participate via the Internet or in person. The
work is carried out through the Policy Development Process mailing list
(PDPML) and the Public Policy Meeting (PPM).
The Policy Development Working Group may have two or more Chairs to
perform the administrative functions of the group. The Working Group
Chairs will be chosen by the community during the Public Policy Meeting
for a two-year term. The term ends during the first Public Policy
Meeting meeting corresponding to the end of the term for which they were
appointed. At the time this policy is adopted, one of the Working
Group Chairs will be appointed for a one-year term.
If the Working Group Chair is unable to serve his or her full term, the
AfriNIC Board of Directors may, at its discretion, immediately select a
replacement to serve the remainder of the term. If the Working Group
Chairs are unable to attend the Public Policy Meeting, the Working Group
shall nominate a Chair for the session.
5. Policy Development Process
Policy proposals can be submitted to the Policy Development Working
Group Chair or the Policy Development Process mailing list. AfriNIC
will provide administrative support and assist the author(s) in drafting
the proposal, if requested. AfriNIC shall also provide relevant facts
5.1 Draft Policy
During the development of a policy, draft versions of the document are
made available for review and comment by publishing them on the AfriNIC
website. The document shall include the information mentioned in
Appendix A. Each draft policy is assigned a unique identifier by
AfriNIC. The website shall also contain the version history and the
status of all proposals.
The draft policy shall be available for review for at least four weeks.
The author(s) shall make the necessary changes to the draft policy
according to the feedback received from the community. The Working
Group Chair(s) may request AfriNIC to provide an analysis, technical,
financial, legal or other, of the impact of the draft policy.
5.2 Public Policy Meeting
The draft policy is placed on the agenda of the next Public Policy
Meeting. The agenda of the meeting shall be announced on the Policy
Development Process mailing list at least two weeks prior to the
meeting. No change can be made to a draft policy within one week of the
meeting. This is so that a stable version of the draft policy can be
considered at the meeting. The Chair(s) determines whether rough
consensus has been achieved. The draft policy may be sent back to the
Policy Development Process mailing list for discussion if there are
objections to the proposal.
The Chair(s) shall publish the minutes of proceedings of the Public
Policy Meeting not later than three weeks after the meeting.
5.3 Last Call
A final review of the draft policy is initiated by the Working Group
Chair(s) by sending an announcement to the Policy Development Process
mailing list. The Last Call period shall be at least two weeks. The
Working Group Chair(s) shall evaluate the feedback received during the
Public Policy Meeting and during this period and decide whether
consensus has been achieved.
The Working Group Chair(s) shall recommend the draft policy to the
AfriNIC Board of Directors for approval if it has the consensus of the
Policy Development Working Group. The recommendation shall include a
report of the discussions during the Public Policy Meeting and the Last
Call. The AfriNIC Board of Directors may not disapprove a draft
policy, but if it has concerns about a draft policy, it may refer it
back to the Policy Development Working Group, together with an
explanation, for further work.
The adoption and implementation date of the policy is announced on the
Policy Development Process mailing list.
6. Conflict Resolution
A person who disagrees with the actions taken by Chair(s) shall discuss
the matter with the Working Group Chair(s) or with the Working Group.
If the disagreement cannot be resolved in this way, the person may file
an appeal with the AfriNIC Board of Directors. The appeal must be
submitted within two weeks of the public knowledge of the decision. The
AfriNIC Board of Directors shall issue a report on its review of the
complaint to the Working Group. The AfriNIC Board of Directors may
direct that the Chair(s) decision be annulled if the Policy Development
Process has not been followed.
Anyone who has attended at least two of the last ten AfriNIC meetings
may request the recall of a Working Group Chair at any time, upon
written request with justification to the AfriNIC Board of Directors.
The Board shall appoint a Recall Committee comprising five persons from
the Working Group, excluding the person requesting the recall and the
Working Group Chairs, using a random selection process. The Recall
Committee shall investigate the circumstances of the justification for
the recall and determine the outcome.
7. Varying the Process
The process outlined in this document may vary in the case of an
emergency. Variance may be requested by the AfriNIC Board of Directors
and is for use when a one-time waving of some provision of this document
is required. There must be an explanation about why the variance is
needed. The review period, including the Last Call, shall not be less
than four weeks. If the AfriNIC Board of Directors adopts the policy,
it must be presented at the next Public Policy Meeting for reconsideration.
Appendix A: Draft Policy Template
The Draft Policy shall include:
1. Unique identifier (assigned by AfriNIC)
2. Draft Policy Name
(b) Email address
4. Draft Policy Version
5. Submission Date
6. Changes to existing policies (updates, obsoletes)
7. Summary of proposal
+++++++++++++++Policy Development Process in the AfriNIC service
Mukom Akong TAMON
AfriNIC Ltd | Phone: +230 466 6616 | Fax: +230 466 6758
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