[Icann-aswg] Fwd: Mauritius retreat

Thu Aug 9 16:42:32 SAST 2012

Thanks Adiel

2012/8/9 Adiel Akplogan <adiel at afrinic.net>

>
> On 2012-08-09, at 15:20 PM, Maye diop wrote:
>
> Dear Nii,
> I got a travel ticket fro ICANN. I arrive on 26 and leave on 31.
>
>
> Good to hear that Maye.
>
> They also ask for hotel booking but I'm waiting for confirmation.
>
>
> Ok, I think we need to avoid confusion for the Hotel Booking. As
> I mentioned before we have made bulk booking for the group at
> special rate So far I have not seen communication from Joseph to
> Guylaine yet on this aspect.
>
> I need an invitation letter to be able to get approval from my minister
> next monday.
>
>
> You should all receive your invitation letter from Guylaine in
> few minutes (if not yet received). Please talk directly to Guylaine
> <guylaine at afrinic.net> if have not yet received.
>
> Thanks.
>
> - a.
>
> Best Regards,
>
>
>
>
> 2012/8/9 Nii Quaynor <nquaynor at gmail.com>
>
>> FYI
>>
>>
>> Begin forwarded message:
>>
>> *From:* Adiel Akplogan <adiel at afrinic.net>
>> *Date:* August 9, 2012 9:06:44 GMT
>> *To:* Nii Quaynor <nquaynor at gmail.com>
>> *Cc:* Tarek KAMEL <tarek.kamel at icann.org>, Dandjinou Pierre <
>> pdandjinou at gmail.com>, Chris Mondini <chris.mondini at icann.org>, guylaine
>> <guylaine at afrinic.net>
>> *Subject:* *Re: Mauritius retreat*
>>
>> Hello Tarek and all,
>>
>> On 2012-08-08, at 14:31 PM, Nii Quaynor wrote:
>>
>> ... <snip>
>>
>>
>> There is no per diem planned throughout the project for anyone. There is
>> also no plan for travel and accommodation for Adiel or Anne-Rachel as
>> resource persons.
>>
>>
>> Yes confirmed. Anne Rachel and I would not need support from the
>> committee's budget nor from ICANN.
>>
>> The program for the retreat is not concluded but is planned to be for 2
>> full days hence the accommodation would be at least be 3 days.
>>
>>
>> To be precise 3 nights. People will probably come the day before and
>> leave the day after so 26-29 for the stay period for everyone.
>>
>> Some of the meetings would be held at AfriNIC but it would be effective
>> to be away from office distractions for one day.
>>
>>
>> I will also suggest that you spend some productive time out of office
>> environment. AFRINIC will be happy to host you all for the rest of the
>> time and for as long as you would like.
>>
>> The conference facility doesn't cost much as the Hotel is all inclusive
>> full Board (What they call Serenity Plus package) for all at a special
>> daily rate at 180 Euro/pax for superior Room. The conference room will
>> only cost 150 Euro/day all-inclusive. I will provide an overview of the
>> budget today.
>>
>> Otherwise another option will be to stay in a Business Hotel in the
>> Cybercity ... after Office hour the environment will be completely
>> dead though. An I think it will be pity to travel that whole distance
>> and not see the beautiful side of Mauritius. Cost wise the difference
>> is low.
>>
>> Given that majority of the expenditure is travel and accommodation the
>> cost of meeting space would not impact the budget and may be best left to
>> leave that to the organizers discretion.
>>
>>
>> As mentioned before as Host AFRINIC would like to facilitate this as
>> much as possible. We just need to understand how ICANN process work
>> to adjust accordingly.
>>
>> We are also planning to use that opportunity to make the group meet
>> some officials here. The mInister and the Regulator and maybe the
>> Prime Minister if he is available. My comms team is working on a plan
>> for the press as well.
>>
>> From these clarifications we will appreciate a go ahead for Adiel and
>> Joseph from ICANN to proceed immediately with travel arrangements for the 9
>> core and constituencies as well as that of Ray Plzak and Tarek Kamel. This
>> is urgent if we are to get good ticket prices and make it to the retreat
>>
>>
>> From this side as I said, Guylaine will be the contact. She coordinate
>> everything so Joseph may get in touch with her.
>>
>> Thanks.
>>
>> - a.
>>
>>
>> On Aug 7, 2012, at 20:42, Tarek KAMEL <tarek.kamel at icann.org> wrote:
>>
>>
>> Dear Nii, Pierre and Adiel
>>
>>
>>
>> We were having some discussions here at ICANN about the best way to
>> support this important event in Mauritius to prepare the African strategy.
>>
>>
>> There are some internal concerns about the budget allocated which is
>> 75kUSD until mid October 2012 in Toronto.
>>
>> We need to make sure that we are not consuming most of our budget just in
>> one event.
>>
>>
>> So we need to revise it together before asking the internal ICANN
>> mechanisms to go ahead and support that.
>>
>>
>> I think Ray and Tarek travel expenses are not part of that budget 75kUSD
>> (according to what you have proposed in the TOR).
>>
>> But I also see that Adiel and Anne-Rachel are at home and there should be
>> no costs for them. So we end up with nine, core and constituencies as you
>> called them.
>>
>>
>> My next question is about venue, can we meet at Afrinics venue and spare
>> the expenses of renting a room in the hotel. We are only 13 people all
>> together. We can then pay lunch for the group.
>>
>>
>> Also, it would be difficult to apply the model you proposed about perdiem
>> for all.
>>
>> Maybe in order to stay within the budget we can do only with accomodation
>> and air tickets for the nine.
>>
>> How many days do we really need to stay, I think Monday and Tuesday for
>> our meetings would be enough.
>>
>>
>> If we are ok then we need quickly let Adiel and Joseph from ICANN come up
>> with an estimate about real expenses of air tickets and accomodation for
>> the nine people.
>>
>>
>> The last question between us, should there be any distinctions between
>> core (4) and constituencies (5), maybe since the core team has been already
>> putting effort in that for over six weeks?
>>
>>
>> Awaiting your reponse
>>
>> Tarek
>>
>>
>>
>> Senior Advisor to the President of ICANN
>>
>> Brussels
>>
>> Mobile: +33626487835
>>
>>
>>
>>
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>>
>>
>
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> ---------------------
> Mme Ndéye Maimouna DIOP DIAGNE
> Directrice des TIC
> Ministère en charge des Technologies de l'Information et de la
> Communication
>
> Rue Béranger Ferrault x Amadou Assane Ndoye -
> DAKAR - SENEGAL
> Standard : 221- 338- 89-17-14
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-- 
Avant d’imprimer cet e-mail, pensez bien s’il est nécessaire de le faire.

---------------------
Mme Ndéye Maimouna DIOP DIAGNE
Directrice des TIC
Ministère en charge des Technologies de l'Information et de la Communication

Rue Béranger Ferrault x Amadou Assane Ndoye -
DAKAR - SENEGAL
Standard : 221- 338- 89-17-14
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