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<p class="MsoNormal">Dear Board,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">You have a member that is (legitimately) protesting your notice of meeting – we are now only days away from said meeting – and there are still members who may be reading to travel to a meeting that may not end up occurring – since it occurring
would be contrary to the bylaws and the companies act.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Can we please get a response to this – it is a matter of urgency<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Andrew<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><b><span lang="EN-US" style="mso-fareast-language:EN-GB">From:</span></b><span lang="EN-US" style="mso-fareast-language:EN-GB"> Andrew Alston
<br>
<b>Sent:</b> 06 May 2018 17:16<br>
<b>To:</b> 'Andrew Alston' <Andrew.Alston@liquidtelecom.com>; AFRINIC Board of Directors' List <Board@afrinic.net>; members-discuss@afrinic.net; community-discuss@afrinic.net<br>
<b>Subject:</b> RE: More meeting questions<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">A few more notes about the contestation of the notice of meeting.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">I want to talk to the issue of precedent – because I have a fear that some may attempt to argue – without legal basis – that there is precedent found in the fact that the notice of meeting in the past did not contain similar information
and the meeting went ahead.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">To address this – I wish to bring the communities attention to article 12.3 of the bylaws:<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Helvetica",sans-serif;color:#333333;background:#EEEEEE">12.3 Any irregularity in a notice of an Annual General Member Meeting shall be waived where all the members entitled to attend and vote at
the Annual General Members' Meeting attend the said Meeting without protest as to the irregularity, or where all members agree to the waiver.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Helvetica",sans-serif;color:#333333;background:#EEEEEE"><o:p> </o:p></span></p>
<p class="MsoNormal">The critical part of this is that up until now no member entitled to attend and vote have protested the irregularity – therefore – past meetings were entirely valid. However, that is no longer the case – as a member – I am entitled to
attend the meeting – and I am formally protesting the irregularities in the notice of meeting – as such – the issue of precedent is a moot point.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">I also need to bring the communities attention to the fact that this action is not without precedent in the internet community. A very similar situation occurred with a late notice of meeting with the AMS-IX exchange in around 2004 or
2005 I believe – and the board of AMS-IX did withdraw the meeting notice and reschedule – as they were legally required to do.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">The records of this should still be on the AMS-IX mailing lists for those of you who are members of AMS-IX.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thanks<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Andrew<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><b><span lang="EN-US" style="mso-fareast-language:EN-GB">From:</span></b><span lang="EN-US" style="mso-fareast-language:EN-GB"> Andrew Alston [<a href="mailto:Andrew.Alston@liquidtelecom.com">mailto:Andrew.Alston@liquidtelecom.com</a>]
<br>
<b>Sent:</b> 05 May 2018 20:42<br>
<b>To:</b> AFRINIC Board of Directors' List <<a href="mailto:Board@afrinic.net">Board@afrinic.net</a>>;
<a href="mailto:members-discuss@afrinic.net">members-discuss@afrinic.net</a>; <a href="mailto:community-discuss@afrinic.net">
community-discuss@afrinic.net</a><br>
<b>Subject:</b> Re: [Community-Discuss] More meeting questions<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Just to point out – that because clause 12.2.(d) explicitly refers to members – the argument as regards registered members and waiver is actually mute – because of the lack of information and the requirements for a valid meeting notice
not being met – a waiver is required from *<b>every</b>* member – or in the alternative – every member participating in the meeting (and that includes online participation) without any protest as to the notice of meeting being invalid<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Effectively – the board requires a unanimous resolution from the floor that includes online participants in the meeting that waives the flaws in the notice of meeting – not a majority – not a super majority – unanimous<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Andrew<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><b><span lang="EN-US" style="mso-fareast-language:EN-GB">From:</span></b><span lang="EN-US" style="mso-fareast-language:EN-GB"> Andrew Alston
<br>
<b>Sent:</b> 05 May 2018 17:52<br>
<b>To:</b> AFRINIC Board of Directors' List <</span><a href="mailto:Board@afrinic.net"><span lang="EN-US" style="mso-fareast-language:EN-GB">Board@afrinic.net</span></a><span lang="EN-US" style="mso-fareast-language:EN-GB">>;
</span><a href="mailto:members-discuss@afrinic.net"><span lang="EN-US" style="mso-fareast-language:EN-GB">members-discuss@afrinic.net</span></a><span lang="EN-US" style="mso-fareast-language:EN-GB">;
</span><a href="mailto:community-discuss@afrinic.net"><span lang="EN-US" style="mso-fareast-language:EN-GB">community-discuss@afrinic.net</span></a><span lang="EN-US" style="mso-fareast-language:EN-GB"><br>
<b>Subject:</b> More meeting questions<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Dear Board of Directors.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">The fifth schedule of the companies act, section 2, sub-paragraph (b)(i) states:<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">(b) The notice shall state – <o:p></o:p></p>
<p class="MsoNormal" style="text-indent:36.0pt">(i) the nature of the business to be transacted at the meeting in sufficient detail to enable a shareholder to form a reasoned judgment in relation to it; and<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">It further goes on to state in section 2(f) that clause 2(b) stand irrespective of the bylaws or constitution of the company.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">The notice distributed for this meeting does not contain sufficient detail for any member to make reasoned judgement – there is:<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<ol style="margin-top:0cm" start="1" type="a">
<li class="MsoNormal" style="mso-list:l1 level1 lfo3">No Audit report as supplied by the Audit Committee attached<o:p></o:p></li><li class="MsoNormal" style="mso-list:l1 level1 lfo3">There is no detail as regards the appointment of the auditor<o:p></o:p></li><li class="MsoNormal" style="mso-list:l1 level1 lfo3">The proposed fee structure as detailed in referenced in section 5.4 of the meeting notice contains no detail<o:p></o:p></li><li class="MsoNormal" style="mso-list:l1 level1 lfo3">The proposed budget was not distributed by the meeting notice (as referenced by section 5.3 of the meeting agenda)<o:p></o:p></li><li class="MsoNormal" style="mso-list:l1 level1 lfo3">There is nomcom report attached the meeting agenda<o:p></o:p></li></ol>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">As such – this notice of meeting is invalid as per the companies act and as per section 12.2.(d) of the companies bylaws.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">As such – you require the waiver of every participating member to continue with this meeting – anything else – and the meeting is simply not valid. Unless of course the board wishes to play the registered members card and once again prove
to this membership base that they are not considered full members of this organisation as has been the claim for years. If this board wishes to make this claim – please state so explicitly – if not – please inform this community as to how you will go about
seeking the waiver as is required by the companies act.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thanks<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Andrew<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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