<html><body><div style="font-family: arial, helvetica, sans-serif; font-size: 12pt; color: #000000"><div><div dir="auto" class="" style="color: rgb(0, 0, 0); font-family: "Times New Roman"; font-size: 14.16px; font-style: normal; font-variant-ligatures: normal; font-variant-caps: normal; font-weight: 400; letter-spacing: normal; orphans: 2; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; widows: 2; word-spacing: 0px; -webkit-text-stroke-width: 0px; background-color: rgb(255, 255, 255); text-decoration-style: initial; text-decoration-color: initial;" data-mce-style="color: #000000; font-family: 'Times New Roman'; font-size: 14.16px; font-style: normal; font-variant-ligatures: normal; font-variant-caps: normal; font-weight: 400; letter-spacing: normal; orphans: 2; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; widows: 2; word-spacing: 0px; -webkit-text-stroke-width: 0px; background-color: #ffffff; text-decoration-style: initial; text-decoration-color: initial;"><div dir="auto" class="" style="font-family: arial, helvetica, sans-serif; font-size: 16px;" data-mce-style="font-family: arial, helvetica, sans-serif; font-size: 16px;">Dear Mr Jean-Robert Hountomey,</div><div dir="auto" class="" style="font-family: arial, helvetica, sans-serif; font-size: 16px;" data-mce-style="font-family: arial, helvetica, sans-serif; font-size: 16px;"><br class=""></div><div dir="auto" class="" style="font-family: arial, helvetica, sans-serif; font-size: 16px;" data-mce-style="font-family: arial, helvetica, sans-serif; font-size: 16px;">The governance Committee received your request on <span class="" style="background-color: rgb(255, 255, 255);" data-mce-style="background-color: #ffffff;"> 'How to add Board suspension and removal procedure by members in AfriNIC’s Bylaws' Thursday, 22 March 2018 on the community-discuss mailing list. </span><br class=""></div><div dir="auto" class="" style="font-family: arial, helvetica, sans-serif; font-size: 16px;" data-mce-style="font-family: arial, helvetica, sans-serif; font-size: 16px;"><span class="" style="background-color: rgb(255, 255, 255);" data-mce-style="background-color: #ffffff;"><br class=""></span></div><div dir="auto" class="" style="font-family: arial, helvetica, sans-serif; font-size: 16px;" data-mce-style="font-family: arial, helvetica, sans-serif; font-size: 16px;">AFRINIC does not have a procedure for members to remove directors. However, the Governance Committee, as part of its work has made a review of Afrinic bylaws and the resolutions proposed by the board in Mauritius during AFRINIC-25 meeting.</div><div dir="auto" class="" style="font-family: arial, helvetica, sans-serif; font-size: 16px;" data-mce-style="font-family: arial, helvetica, sans-serif; font-size: 16px;"><br class=""></div><div dir="auto" class="" style="font-family: arial, helvetica, sans-serif; font-size: 16px;" data-mce-style="font-family: arial, helvetica, sans-serif; font-size: 16px;">The Governance Committee will be advising the community on a number resolutions which will include recommendation for the removal of board directors by AFRINIC members.</div><div dir="auto" class="" style="font-family: arial, helvetica, sans-serif; font-size: 16px;" data-mce-style="font-family: arial, helvetica, sans-serif; font-size: 16px;"><br class=""></div><div dir="auto" class="" style="font-family: arial, helvetica, sans-serif; font-size: 16px;" data-mce-style="font-family: arial, helvetica, sans-serif; font-size: 16px;">Warm Regards,</div><div dir="auto" class="" style="font-family: arial, helvetica, sans-serif; font-size: 16px;" data-mce-style="font-family: arial, helvetica, sans-serif; font-size: 16px;"><br class=""></div><div dir="auto" class="" style="font-family: arial, helvetica, sans-serif; font-size: 16px;" data-mce-style="font-family: arial, helvetica, sans-serif; font-size: 16px;">The Governance Committee</div></div><br class="Apple-interchange-newline"></div><div><br></div><hr id="zwchr" data-marker="__DIVIDER__"><div data-marker="__HEADERS__"><b>De: </b>"Hountomey Jean Robert" <jrhountomey@gmail.com><br><b>À: </b>community-discuss@afrinic.net<br><b>Envoyé: </b>Jeudi 22 Mars 2018 20:20:31<br><b>Objet: </b>[Community-Discuss] How to add Board suspension and removal procedure by members in AfriNIC’s Bylaws<br></div><br><div data-marker="__QUOTED_TEXT__"><div dir="ltr">
<p class="MsoNormal" style="margin:0in 0in 8pt;line-height:107%;font-size:11pt;font-family:"Calibri",sans-serif"><span style="font-size:12pt;line-height:107%">March 22, 2018<span></span></span></p>
<p class="gmail-MsoNoSpacing" style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:"Calibri",sans-serif"><span style="font-size:12pt">Governance Committee <span></span></span></p>
<p class="gmail-MsoNoSpacing" style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:"Calibri",sans-serif"><span style="font-size:12pt">African Network Information centre<span></span></span></p>
<p class="gmail-MsoNoSpacing" style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:"Calibri",sans-serif"><span style="font-size:12pt">(AFRINIC)<span></span></span></p>
<p class="gmail-MsoNoSpacing" style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:"Calibri",sans-serif"><span style="font-size:12pt">11th Floor, Standard Chartered Tower<span></span></span></p>
<p class="gmail-MsoNoSpacing" style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:"Calibri",sans-serif"><span style="font-size:12pt">19, Cybercity Ebène<span></span></span></p>
<p class="gmail-MsoNoSpacing" style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:"Calibri",sans-serif"><span style="font-size:12pt">Republic of Mauritius<span></span></span></p>
<p class="gmail-MsoNoSpacing" style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:"Calibri",sans-serif"><span style="font-size:12pt"><span> </span></span></p>
<p class="gmail-MsoNoSpacing" style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:"Calibri",sans-serif"><span style="font-size:12pt">Attention:<span>
</span>Wafa Dahmani, Chair of the Governance Committee<span></span></span></p>
<p class="gmail-MsoNoSpacing" style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:"Calibri",sans-serif"><span style="font-size:12pt">Attention:<span>
</span>Alan Barret, Chief Executive Officer<span></span></span></p>
<p class="gmail-MsoNoSpacing" style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:"Calibri",sans-serif"><span style="font-size:12pt">Attention: Chairman of the Board<span></span></span></p>
<p class="MsoNormal" style="margin:0in 0in 8pt;line-height:107%;font-size:11pt;font-family:"Calibri",sans-serif"><span style="font-size:12pt;line-height:107%"><span> </span></span></p>
<p class="MsoNormal" style="margin:0in 0in 8pt;line-height:107%;font-size:11pt;font-family:"Calibri",sans-serif"><span style="font-size:12pt;line-height:107%">Dear Members of the AfriNIC Governance
Committee;<span></span></span></p>
<p class="MsoNormal" style="margin:0in 0in 8pt;line-height:107%;font-size:11pt;font-family:"Calibri",sans-serif"><span style="font-size:12pt;line-height:107%"><span> </span></span></p>
<p class="MsoNormal" style="margin:0in 0in 8pt;line-height:107%;font-size:11pt;font-family:"Calibri",sans-serif"><span style="font-size:12pt;line-height:107%">Subject: How to add Board suspension
and removal procedure by members in AfriNIC’s Bylaws<span></span></span></p>
<p class="MsoNormal" style="margin:0in 0in 8pt;line-height:107%;font-size:11pt;font-family:"Calibri",sans-serif"><span style="font-size:12pt;line-height:107%"><span> </span></span></p>
<p class="MsoNormal" style="margin:0in 0in 8pt;line-height:107%;font-size:11pt;font-family:"Calibri",sans-serif"><span style="font-size:12pt;line-height:107%">Understanding your role to advise “the
AFRINIC Board, AFRINIC Membership, and the community, on matters of governance”
as described in section 1. Purpose of the AFRINIC Governance Committee Terms of
Reference (1);<span></span></span></p>
<p class="MsoNormal" style="margin:0in 0in 8pt;line-height:107%;font-size:11pt;font-family:"Calibri",sans-serif"><span style="font-size:12pt;line-height:107%">Considering that you conducted
previously a bylaws review (2) as announced in a letter to the community (3);<span></span></span></p>
<p class="MsoNormal" style="margin:0in 0in 8pt;line-height:107%;font-size:11pt;font-family:"Calibri",sans-serif"><span style="font-size:12pt;line-height:107%">Acknowledging the content of the
Governance Committee Guidelines Sections B.E (4); <span></span></span></p>
<p class="MsoNormal" style="margin:0in 0in 8pt;line-height:107%;font-size:11pt;font-family:"Calibri",sans-serif"><span style="font-size:12pt;line-height:107%">After reading AfriNIC bylaws Section
13: Appointment of Directors, Section 14: Removal of Directors (5) and the
Companies Act 2001 of Mauritius as amended from time to time; and its Section
139 as cited in the Bylaws but also its section 138;<span></span></span></p>
<p class="MsoNormal" style="margin:0in 0in 8pt;line-height:107%;font-size:11pt;font-family:"Calibri",sans-serif"><span style="font-size:12pt;line-height:107%">Taking into consideration that other RIRs;
RIPE NCC (6) Article 9, and ARIN (7) Article IV have a process for removal /
suspension from Office by the General Meeting for the former or the General
Members by the latter; <span></span></span></p>
<p class="MsoNormal" style="margin:0in 0in 8pt;line-height:107%;font-size:11pt;font-family:"Calibri",sans-serif"><span style="font-size:12pt;line-height:107%">Understanding a Board’s fundamental,
legal responsibility to provide oversight and accountability for an
organization, and being grateful to AfriNIC’s Board, I would like to ask the
following questions:<span></span></span></p>
<p class="gmail-MsoListParagraphCxSpFirst" style="margin:0in 0in 0.0001pt 0.5in;line-height:107%;font-size:11pt;font-family:"Calibri",sans-serif"><span style="font-size:12pt;line-height:107%"><span>1.<span style="font:normal normal normal normal 7pt "Times New Roman""> </span></span></span><span style="font-size:12pt;line-height:107%">Do we have a procedure at AfriNIC for members
to remove a Director (Board) with or without cause since Directors are
appointed by members?<span></span></span></p>
<p class="gmail-MsoListParagraphCxSpMiddle" style="margin:0in 0in 0.0001pt 0.5in;line-height:107%;font-size:11pt;font-family:"Calibri",sans-serif"><span style="font-size:12pt;line-height:107%"><span>2.<span style="font:normal normal normal normal 7pt "Times New Roman""> </span></span></span><span style="font-size:12pt;line-height:107%">If yes, what is the procedure, if no how can such
a procedure be implemented?<span></span></span></p>
<p class="gmail-MsoListParagraphCxSpMiddle" style="margin:0in 0in 0.0001pt 0.5in;line-height:107%;font-size:11pt;font-family:"Calibri",sans-serif"><span style="font-size:12pt;line-height:107%"><span>3.<span style="font:normal normal normal normal 7pt "Times New Roman""> </span></span></span><span style="font-size:12pt;line-height:107%">How can the Power of Members as described in
Section 7 of the Bylaws be extended to remove a Board Member?<span></span></span></p>
<p class="gmail-MsoListParagraphCxSpMiddle" style="margin:0in 0in 0.0001pt 0.5in;line-height:107%;font-size:11pt;font-family:"Calibri",sans-serif"><span style="font-size:12pt;line-height:107%"><span>4.<span style="font:normal normal normal normal 7pt "Times New Roman""> </span></span></span><span style="font-size:12pt;line-height:107%">What changes in the Bylaws such a procedure
will require?<span></span></span></p>
<p class="gmail-MsoListParagraphCxSpLast" style="margin:0in 0in 8pt 0.5in;line-height:107%;font-size:11pt;font-family:"Calibri",sans-serif"><span style="font-size:12pt;line-height:107%"><span>5.<span style="font:normal normal normal normal 7pt "Times New Roman""> </span></span></span><span style="font-size:12pt;line-height:107%">If introduced when can it be effective?<span></span></span></p>
<p style="margin-right:0in;margin-left:0in;font-size:12pt;font-family:"Times New Roman",serif"><span style="font-family:"Calibri",sans-serif">Hoping that
you share our enthusiasm of providing AfriNIC with <span class="gmail-st">effective
corporate governance </span><span class="gmail-st">framework, I look </span>forward
to a prompt reply.<span></span></span></p>
<p style="margin-right:0in;margin-left:0in;font-size:12pt;font-family:"Times New Roman",serif"><span style="font-family:"Calibri",sans-serif">Sincerely
yours,<br>
<br>
Jean-Robert Hountomey,<span></span></span></p>
<p style="margin-right:0in;margin-left:0in;font-size:12pt;font-family:"Times New Roman",serif"><span style="font-family:"Calibri",sans-serif">References.<span></span></span></p>
<p class="gmail-MsoNoSpacing" style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:"Calibri",sans-serif"><span style="font-size:12pt">(1). </span><a href="https://afrinic.net/en/about/governance-committee/1891-afrinic-governance-committee-terms-of-reference" style="color:rgb(5,99,193);text-decoration:underline" target="_blank"><span style="font-size:12pt">https://afrinic.net/en/about/governance-committee/1891-afrinic-governance-committee-terms-of-reference</span></a><span style="font-size:12pt"><span></span></span></p>
<p class="gmail-MsoNoSpacing" style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:"Calibri",sans-serif"><span style="font-size:12pt">(2). </span><a href="https://afrinic.net/images/20170216-Minutes_GovCom.pdf" style="color:rgb(5,99,193);text-decoration:underline" target="_blank"><span style="font-size:12pt">https://afrinic.net/images/20170216-Minutes_GovCom.pdf</span></a><span style="font-size:12pt"><span></span></span></p>
<p class="gmail-MsoNoSpacing" style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:"Calibri",sans-serif"><span style="font-size:12pt">(3). </span><a href="https://afrinic.net/images/20170523-GovCom-Letter.pdf" style="color:rgb(5,99,193);text-decoration:underline" target="_blank"><span style="font-size:12pt">https://afrinic.net/images/20170523-GovCom-Letter.pdf</span></a><span style="font-size:12pt"><span></span></span></p>
<p class="gmail-MsoNoSpacing" style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:"Calibri",sans-serif"><span style="font-size:12pt">(4). </span><a href="https://afrinic.net/en/about/governance-committee/governance-committee-documents/2245-governance-committe-guidelines" style="color:rgb(5,99,193);text-decoration:underline" target="_blank"><span style="font-size:12pt">https://afrinic.net/en/about/governance-committee/governance-committee-documents/2245-governance-committe-guidelines</span></a><span style="font-size:12pt"><span></span></span></p>
<p class="gmail-MsoNoSpacing" style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:"Calibri",sans-serif"><span style="font-size:12pt">(5). </span><a href="https://afrinic.net/images/AFRINIC_Constitution_2016.pdf" style="color:rgb(5,99,193);text-decoration:underline" target="_blank"><span style="font-size:12pt">https://afrinic.net/images/AFRINIC_Constitution_2016.pdf</span></a><span style="font-size:12pt"><span></span></span></p>
<p class="gmail-MsoNoSpacing" style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:"Calibri",sans-serif"><span style="font-size:12pt">(6). </span><a href="https://www.ripe.net/publications/docs/ripe-602" style="color:rgb(5,99,193);text-decoration:underline" target="_blank"><span style="font-size:12pt">https://www.ripe.net/publications/docs/ripe-602</span></a><span style="font-size:12pt"><span></span></span></p>
<p class="gmail-MsoNoSpacing" style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:"Calibri",sans-serif"><span style="font-size:12pt">(7). </span><a href="https://www.arin.net/about_us/corp_docs/bylaws.html" style="color:rgb(5,99,193);text-decoration:underline" target="_blank"><span style="font-size:12pt">https://www.arin.net/about_us/corp_docs/bylaws.html</span></a><span style="font-size:12pt"><span></span></span></p>
<p style="margin-right:0in;margin-left:0in;font-size:12pt;font-family:"Times New Roman",serif"><span style="font-family:"Calibri",sans-serif"><span> </span></span></p>
<p style="margin-right:0in;margin-left:0in;font-size:12pt;font-family:"Times New Roman",serif"><span style="font-family:"Calibri",sans-serif"><span> </span></span></p>
<br></div>
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