[AfrICANN-discuss] Call for Local host for the Africa Domain Name System Forum 2024

[Barrack Otieno]

 [image: DNS-final--logo(2).jpg]

AfTLD, the Africa Registrar Association and ICANN are planning the 2024
Africa Domain Name System Forum from 7th to 9th October  2024.

This is a call to ccTLDs and other organizations within the African Region
interested in hosting the 2024 forum to send their expression of interest
to secretariat at dnsforum.africa copying secretariat at aftld.org not later than
25th April 2024.

The following are the requirements for hosting the meeting:


* SECTION 1 - VENUE LOGISTICS*


1    Provide a single point of contact who will work with the Africa Domain
Name System Forum Organizing committee

2    Negotiate with appropriate hotels for affordable accommodation and
conference facilities

3    Assist the Africa DNS Forum Organizing committee in Selecting and
booking of the workshop venue

4    Organize for meals at the venue as per the DNS Forum Agenda schedule

5    Organize for translation services for the meeting days at the
conference room for all participants

6    Source for an Internet connectivity supplier to supply at least 50Mbps
dedicated connectivity via Wireless at the venue

7    Provide conference technical equipment (plugs, electricity, cables,
etc) for all attendees (at least 100)

8    Organize for a DNS Forum sponsor's cocktail on the night pre-ceding
the DNS Forum

9    Provide writing materials for the participants at the venue

10    Organize for a gala dinner social on the first night of the DNS Forum

11    Provide 3 banners (one large and two small) to be displayed at the
entrance to the venue of the 2024 DNS Forum (small banner) and at the
podium behind panelists (large banner). These banners will contain logos of
the sponsors and DNS Forum partners


* SECTION 2 - PUBLICISING THE EVENT*


1    Announce the event in relevant local mailing lists, local host website
& media

2    Source for local sponsors and introduce them to the DNS Forum Program
Committee

3    Invite members, stakeholders & guests

    *SECTION 3 - PARTICIPANTS*

1    Arranging travel and visa formalities with the host embassy and

providing invitation letters for participants in time

2    Suggest and secure presence of key local presenters & speakers

3    Make provisional bookings for the delegates at the hotels

4    Arrange shuttle services to transport the delegates at airport and
transfer to Hotel and vice versa

5    Prepare name badges for the participants as per the design to be
provided by the DNS Forum Organizing Committee

6    Advise the DNS Forum Organizing Committee on social activities
available to participants

7    Provide shuttle services to and from the conference venue from the
hotels (if conference venue is separate from the hotel

    *SECTION 4 - SPONSORSHIP*

1    Please indicate (if any) the sponsorship amount (in USD) that the
local host will provide in total to support the DNS Forum activities.


-- 
Barrack O. Otieno
+254721325277
www.dnsforum.africa
Skype: barrack.otieno
PGP ID: 0x2611D86A
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